Records clerk Jobs in Peoria, AZ

POSITION SUMMARY :

This position is responsible for acquiring and maintaining proper documentation for all necessary medical records in a professional and confidential manner.

ESSENTIAL JOB DUTIES :

• Prepares physician and clinic schedules three days in advance.
• Scans, indexes, and verifies medical records.
• Faxes 2nd requests on next day appointments.
• Answers overflow calls and rotates through working the Release of Information desk.
• Activates patients in Patient Portal, checks messages and answers patient questions.
• Processes Not-In-System folder in FaxCom to be done daily.
• Checks Hybrid fax throughout the day and refaxes any unsent faxes.
• Adds New Referring Physicians and APP's to the Service Provider database and notifies the Billing department. Also adds electronic addresses in the portal.
• Completes Outlook emails and Electronic Medical Records system (EMR) flags throughout the day.
• Acquires necessary medical records and documents for patient charts by communicating via telephone, facsimile, or personal contact with other medical facilities.
• Prints add-on reports at 8 : 00 a.m., 11 : 30 a.m., 1 : 30 p.m., 3 : 00 p.m. and 4 : 15 p.m. Emails Medical Records staff if report is run prior to 4 : 15 p.m.
• Retrieves medical records box in Front Office and Physician's outbox in Physician's room and distributes outbox to appropriate staff.
• Checks phone and online Patient Portal messages and replies to them.
• Review mail, stamp and distribute to appropriate departments.
• Process P2P prints out notes and indexes to patient charts.
• Check Link Logic errors / DTS throughout the day and process errors. Must also communicate with appropriate manager for assistance.
• Responsible for moving records in Fax Com Folders to include : MedRecords, Records Release, Referrals, and Index the To Index Folder.
• Responsible to obtain / verify orders with physicians for Front Office staff.
• Run Records Release report daily between all offices.
• Other duties as assigned per the need of the organization and within scope of position.

Position Requirements

KNOWLEDGE, SKILLS AND ABILITIES :

EDUCATION AND / OR EXPERIENCE :