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Accounts Payable Administrator

Accounts Payable Administrator

NCWIrving, TX, US
2 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

The Accounts Payable Administrator is responsible for processing our client’s invoices and payments, managing accounts payable ledger, and administrative activities for the Corporate Accounting Group.

Duties and Responsibilities :

  • Process check requests and expense reports on a regular basis.
  • Accurately review, code, and process vendor invoices.
  • Maintain a large number of vendor accounts while staying in compliance with company policies and procedures.
  • Perform the day-to-day functions of data entry associated with accounts payable.
  • Comfortable processing high volume of invoices under tight deadlines.
  • Adhere to clear and specific direction on priorities and be able to prioritize their workload.
  • Participate in the monthly general ledger close process.
  • Address and respond to vendor inquiries.
  • Verify vendor accounts by reconciling monthly statements and related transactions.
  • Review and reconcile invoice discrepancies.
  • Assist with audit support as necessary.
  • Follow established policies and procedures for GL and AP; assess current processes and make recommendations for improvements.
  • Provide support for other departments, branches, and other internal and external stakeholders.

Required Skills and Abilities :

  • Proficient verbal and written communication skills.
  • Strong organizational skills and attention to detail.
  • Ability to work independently and as part of a group.
  • Proficiency in Microsoft Office Suite or related software.

    • Essential Core Competencies :

  • Ensures Accountability : Takes ownership of AP processes, meets deadlines, and ensures accurate payments while adhering to company policies.
  • Manages Complexity : Handles large volumes of invoices, multiple job codes, lien releases, and compliance requirements with efficiency and accuracy.
  • Drives Results : Focuses on timely and accurate processing of payments, reducing errors, and improving workflow efficiency.
  • Financial Acumen : Understands financial transactions, general ledger impact, and cost allocation in a construction environment.
  • Optimizes Work Processes : Continuously improves AP procedures, leveraging automation and best practices to enhance efficiency.
  • Balances Stakeholders : Effectively manages relationships with vendors, subcontractors, and internal teams to resolve disputes and ensure smooth AP operations.
  • Action Oriented : Proactively addresses AP issues, investigates discrepancies, and resolves payment concerns without delays.
  • Collaborates : Works closely with project managers, procurement, and finance teams to ensure seamless financial operations.
  • Tech Savvy : Proficient in AP systems, ERP platforms, and digital tools to enhance workflow and reporting capabilities.

    • Education and Experience :

  • 2+years of accounts payable experience.
  • High School diploma / Associate degree, preferred.

    • About Us

    At NCW, we do our best to provide the brightest talent to the best companies across the country. Founded in 2000 our company’s purpose was to redefine the way people think about contract staffing. People come first in our business. Our services are refined with in-depth expertise in our industry verticals, construction, manufacturing, warehousing & distribution, and engineering. We care about finding solutions that benefit everyone involved : our clients, our candidates and our workforce.

    NCW is an Equal Opportunity Employer. Diversity and inclusion are important components of our culture and hiring practices. NCW is an employer and business partner dedicated to elevating the quality of life of our employees, clients, and communities.