Real Estate Assistant

We are a dynamic and high-performing real estate team dedicated to delivering exceptional service to our clients. We are looking for a highly organized, detail-oriented Real Estate Assistant to manage operations, ensure seamless transactions, and enhance client experience. This is anoperations-focused role with no sales responsibilities. Responsibilities : Key Responsibilities : Operations & Client Care

• Oversee each property file from start to finish , ensuring all deadlines are met.
• Provide outstanding client care by keeping clients informed, addressing needs, and ensuring a smooth transaction process.
• Work closely with our in-house transaction coordinator to maintain organized, efficient workflows.
• Manage listing coordination —track deadlines, verify listing details, and ensure timely updates.
• Handle lead management , ensuring timely follow-ups and smooth communication with potential clients.
• Keep the team organized through effective checklists, systems, and operational strategies. Administrative & Personal Assistance
• Calendar management —schedule meetings, coordinate appointments, and ensure smooth daily operations.
• Assist with personal assistant tasks as needed.
• Be a runner—install signs, pick up keys from sellers, install lockboxes, and assist with tenant estoppel certificates. Marketing & Property Listings
• Create offering memorandums for property listings.
• Design and distribute open house flyers and marketing materials.
• Update and maintain listings on Multiple Listing Service (MLS), CoStar, and LoopNet .
• Assist in creating PowerPoint presentations for meetings and events.
• Support the planning and execution of office events . Qualifications :
• Must have executive assistant experience —strong organizational and administrative background required.
• A valid real estate license is required.
• Speaking Spanish would be beneficial .
• Strong ability to create and manage checklists and systems for operational efficiency.
• Comfortable with hands-on work , from administrative tasks to on-site responsibilities.
• A passion for organization and operations —this is not a sales position .
• Must possess a valid California driver’s license , a reliable vehicle, and must maintain and provide proof of current auto insurance sufficient to perform work duties Compensation : $60,000
• Key Responsibilities : Operations & Client Care
• Oversee each property file from start to finish, ensuring all deadlines are met.
• Provide outstanding client care by keeping clients informed, addressing needs, and ensuring a smooth transaction process.
• Work closely with our in-house transaction coordinator to maintain organized, efficient workflows.
• Manage listing coordination—track deadlines, verify listing details, and ensure timely updates.
• Handle lead management, ensuring timely follow-ups and smooth communication with potential clients.
• Keep the team organized through effective checklists, systems, and operational strategies.Administrative & Personal Assistance
• Calendar management—schedule meetings, coordinate appointments, and ensure smooth daily operations.
• Assist with personal assistant tasks as needed.
• Be a runner—install signs, pick up keys from sellers, install lockboxes, and assist with tenant estoppel certificates.Marketing & Property Listings
• Create offering memorandums for property listings.
• Design and distribute open house flyers and marketing materials.
• Update and maintain listings on Multiple Listing Service (MLS), CoStar, and LoopNet.
• Assist in creating PowerPoint presentations for meetings and events.
• Support the planning and execution of office events.

Compensation : 60,000 per year