Associate II-Youth Risk

Job Description

POSITION TITLE :   ASSOCIATE II

REPORTS TO : COORDINATOR OF YOUTH RISK PREVENTION

OVER-TIME STATUS :  NON-EXEMPT PAY GRADE :  408

JOB SUMMARY :

Performs intermediate skilled clerical work performing a variety of secretarial and clerical tasks in an office environment; does related work as required.

ESSENTIAL DUTIES :

Serving as secretary to a supervisor; greeting visitors and answering telephone, providing information; preparing and maintaining files and records.

• Interviews visitors and refers to proper authority for disposition; Establishes, maintains, and updates files, databases, records, and / or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports.
• Coordinates collection and preparation of financial and operations reports.
• Serves as receptionist; interacts in a professional and pleasant manner. answers telephone, provides program information, takes and dispatches messages
• Responds to inquiries about programs, qualifications, test requirements, procedures and policies;
• Types general correspondence, memorandum, reports, schedules, contracts, purchase orders and other materials from rough draft, copy, marginal notes or verbal instruction;
• Maintains appointment calendar, schedules appointments and meetings;
• Checks and reviews a variety of data for accuracy, completeness and conformance to established standards and procedures;
• Collects and prepares data for records and reports;
• Maintains computerized records and generates appropriate reports;
• Makes arithmetical calculations; requisitions supplies and materials for department;
• Maintains text book lists, mailing lists, files and card indexes;
• Operates standard office, word processing and data processing equipment;
• Performs related tasks as required.

JOB SPECIFICATIONS / PHYISCAL REQUIREMENTS :

Thorough knowledge of standard office procedures and protocol; ability to operate multi-line telephone system; ability to speak clearly and to understand and follow written and oral directions; ability to operate standard office and personal computer equipment; good keyboarding skills in word processing, data entry and typing; ability to type accurately and at a reasonable rate of speed; ability to effectively manage multiple tasks simultaneously; good interpersonal communication skills with ability to handle difficult situations / individuals; understanding of public education administrative organization preferred.

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken work levels; visual acuity is required for preparing and analyzing written and / or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities. The worker is not subject to adverse environmental conditions.

EDUCATION AND EXPERIENCE :

Any combination of education and experience equivalent to graduation from high school; previous clerical and office experience.