Contract Administrator

Job Description

Won-Door manufactures and installs custom fire, sound, and security accordion door products, and for over 60 years, has been providing unique customized solutions, from the elaborate and state-of-the-art, to the simple corridor of a local school or office next door. They have been incorporated into tens of thousands of K-12 Schools across the world, about 1700 Universities, and are also in most landmark structures and buildings such as airports, casinos, and hospitals. Some additional projects of renown are the Pentagon, the Smithsonian, the J. Paul Getty Museum, and the Los Angeles International Airport to name a few. Each of these projects have dozens to even hundreds of Won-Door products and continue to add more.

Security concerns in particular often weigh heavy on the minds of most facility managers, and especially on the minds of parents, teachers, and even students in schools. Hardening buildings can be challenging both physically and economically while also meeting the required fire and egress plans. Won-Door's security doors are economical, can double as fire doors and are even authorized for use in a means of egress (escape path) without requiring a swing door. Because we work in conjunction with building management systems, cameras, and other security activation devices, we become an integral part of a building’s comprehensive security plan. Each Won-Door can be set up in zones to provide multiple levels of coverage for different scenarios and can be triggered by the push of a button or controlled from a command center as well. This gives the owners the capability to control layers of security such as perimeter reinforcement (lockout) or to add additional stairwell and hallway compartmentalization for an extreme event (lockdown).

Won-Door is also now a part of Horton Pedestrian Access Solutions, a division of Overhead Door Corporation, which is a leading manufacturer of specialty door and access solutions and provides Won-Door with additional industry ties and capabilities. To learn more about us visit (for affiliates :  , and ).

The Position

The Contract Administrator role is extremely organized, detail oriented, proactive problem solver, and an excellent communicator. Also, one who can adapt to a fast-paced environment while being able to interact daily with different departments. The Contract Administrator will analyze and interpret a wide range of documentation and will negotiate contract terms and conditions between various parties with oversight. The Contract Administrator will maintain files for contracts containing original contracts, relevant correspondence, amendments, and clarifications.

Responsibilities

Responsibilities

This position is responsible for the following :

• Maintains status log of contract from initial request to final execution.
• Maintain digital system of contracts, records, and other documentation.
• Monitor and maintain contracts management software and database information with data entry and keeping project information up to date.
• Exposure to contracts
• Works on projects in a support role
• Analyze potential risks involved with specific contract language and collaborate with legal team as needed and appropriate departments.
• If necessary, follow up communications with customers regarding initial negotiation.
• Ensure contract execution in accordance with company policy.
• Daily communications with Project Managers, Project Coordinators, Engineers, District Sales Mangers / Specifiers, Management Staff, Accounting Department, and Sales Support as needed.
• Clearly explain contract terminology to clients and other interested parties in simple, everyday language.
• Provide the sales management team with necessary information to make quality business decisions and optimize revenue. Demonstrates success to achieve substantial year over year savings contributions to the organization.
• Maintains close contact with customers to maintain, preserve, and enhance the company’s image with its customers thus ensuring favorable long-term relationships.
• Be able to Read and review contracts, service contracts, purchase orders, master subcontract agreements, quotations, and other contract documents for projects under $100,000 within 1 year of employment.
• Identify, negotiate, suggest solutions for problems and concerns and make revisions accordingly with some oversight for contracts under $100,000 within 1 year of employment with oversight.
• Prepare amendments, addendums, and contract extension documents for contract under $100,000 with oversight within 1 year of employment.

Qualifications

Qualifications

The individual must demonstrate all the following competencies :

Education

High school diploma required. The attainment of a 2-year associates degree, or two years of related work experience and / or training preferred. Customer service experience preferred.

Equal Employment Opportunity & Diversity

It is Company policy that all employees work in an environment where individual differences are respected and valued. The Company embraces diversity and inclusion in all aspects and welcomes you to voice your opinions. We believe that by respecting and valuing a diversity of perspectives and backgrounds, we will be a better company and will attain our goals.

Won-Door  is an equal opportunity employer. It complies with all federal, state, and local equal employment and non-discrimination laws. It is Company policy to provide equal employment opportunity and to prohibit discrimination regardless of sex (including gender, gender identity, gender expression, sexual orientation, pregnancy, and childbirth), age, race, national origin, color, disability, religion, genetic information, veteran or military status, and related conditions, or any other attribute protected under applicable federal, state, or local laws.

This Policy applies to all employment actions, including hiring, training, promotions, transfers, rates of pay, termination, and layoff. Please contact your supervisor or Human Resources Manager if you feel you have been discriminated against or harassed in any way, or if you have any questions about this policy.