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Chief Finance Officer

Chief Finance Officer

Brookside Charter SchoolKansas City, MO, United States
10 days ago
Job type
  • Full-time
Job description

Chief Finance Officer

Status Full-Time Contract Days 12-months

Classification Exempt Start Date July 1st End Date June 30th

Reports to Superintendent

ABOUT BROOKSIDE CHARTER SCHOOL

Brookside Charter School is a tuition-free public charter school serving Pre-K through 8th-grade students in Kansas City Public School (KCPS) boundaries. We focus on rigorous academics, leadership skills, and the whole child to prepare students for success beyond our doors. Our caring community of well-trained and supported staff members, engaged families, and supportive community partners empowers students to be leaders of their tomorrow. We are committed to diversity, culturally relevant teaching and learning, family and community engagement, restorative practices, and social and emotional learning.

POSITION SUMMARY & PURPOSE

The Chief Finance Officer is responsible for administering, within legal and professional standards, the day-to-day fiscal affairs of Brookside Charter School, within the established school budget and sound financial principles.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

JOB RESPONSIBILITIES

The duties and responsibilities described herein are not a comprehensive list, and additional tasks may be assigned to the employee from time to time, as necessitated by business demands.

Finances

  • Administers the day-to-day fiscal activities of the school, including budget preparation and compliance, financial reporting, general bookkeeping and accounting, and auditing.
  • Plans, organizes, and supplies formal updates concerning financial reports and budget compliance to the Superintendent and / or the Board, as needed.
  • Accounts for fixed assets, as needed, and maintain appropriate records.
  • Works with all staff to ensure efficient use of school funds, within budget whenever practicable.
  • Analyzes a variety of financial information (e.g. budget variances, cash and investments, revenues and expenditures, etc.) for the purpose of providing direction and support, making recommendations, maximizing use of funds, and / or ensuring overall operations are within the planned budget
  • Collaborates with internal and external personnel and groups (district administrators, building principals, SPED, Operations, Food Service, Transportation, community organizations,public and government agencies, etc.) for the purpose of implementing program components; creating long-and short-term plans; and addressing student achievement and district goals.
  • Compiles data from a wide variety of internal and external sources for the purpose of analyzing issues, ensuring compliance with policies and procedures, and / or monitoring program components.
  • Develops internal controls, work processes, programs for managing the financial and academic data of the district for the purpose of ensuring accurate and timely accounting in accordance with regulatory requirements and established guidelines.
  • Supports the Superintendent, Board, and district administrators for the purpose of developing and implementing services and programs and achieving financial, academic and technology goals.

Accounts Receivable / Accounts Payable

  • Maintains appropriate filing systems for financial records
  • Enter invoices into payable systems and trackers (Anybill & Team Lead)
  • Monitor coding system and collaborate with financial advisors for coding updates
  • Prepare monthly payment schedule
  • Review open accounts receivable reports
  • Collaborate with Financial organization for reporting
  • Manage, reconcile and process employee purchasing
  • Receive, verify and proces cash or online payments from parents, donors, staff, etc
  • Prepare payment documents
  • Process Check requests
  • Bank runs and documentation
  • Set up Online payments and make timely payments for Utilities, loans, etc.
  • Work alongside District Admin to monitor and record loan payments, etc
  • Monitor DESE financial payments
  • Collaborate with multiple departments to ensure delivery of payments and / or receipt of payments
  • Collaborate with Financial organizations for reporting (Federal, State and Local)

    • Audit Preparations

  • Maintain financial records for reporting
  • Provide requested documentation to Auditors
  • Submit final audit to the Department of Elementary and Secondary Education (DESE) and the supporting documents
  • Set up Audit publication and affivadit with local newspaper and upload documents to DESE
  • Collect needed board approved documents for submission to DESE

    • State Reporting

  • Ensures accurate and on-time data submissions as required by DESE

    • Collaborate with Other Departments

  • Establishes and maintains effective relationships with school Directors, staff, parents, and students
  • Effectively presents information and responds to questions from administrators, staff, and the general public

    • Legal and Compliance

  • Ensures that Brookside Charter complies with and meets all financial and personnel reporting or filing deadlines.
  • Ensures the lawful use of all Brookside Charter funds.

    • MINIMUM QUALIFICATIONS

  • All requirements listed below are required unless otherwise designated as "preferred."

    • Education and Certifications

  • Bachelor's degree in Business Administration, Finance, Accounting, or a closely-related field required.
  • M.B.A. or Master's degree in a closely-related field preferred.

    • Experience

  • Three to five years of experience in a finance, accounting, or business administration role required.
  • Three to five years of experience in a business management role is preferred.
  • School experience preferred.

    • Skills and Traits

  • Proficiency in Google Workspace and Microsoft Office or equivalent software
  • Knowledge of budget practices and procedures.
  • Knowledge of governing principles and procedures used in accounting, budgeting, purchasing, and auditing processes.
  • Knowledge of principles and practices used in human resources administration.
  • Ability to perform cost / benefit, usage, and other kinds of analyses.
  • Ability to generate, interpret, and explain financial information.
  • Ability to maintain accurate records.
  • Ability to communicate ideas and instructions effectively, both orally and in writing.
  • The candidate will demonstrate an understanding of how school operations and administration support instruction. State / federal compliance, paying bills, keeping computers working, clean financial audits, efficient facilities, and making sure school procedures are clearly understood and implemented serve a single purpose - to support the pursuit of student academic outcomes.
  • The candidate must be self-reflective, as well as fair, and respectful of others.

    • PHYSICAL REQUIREMENTS

  • This position may require remaining stationary and / or moving for intermittent periods, as well as moderate dexterity in operating standard office equipment (e.g., computer, printer, copier).
  • This position requires individuals with a range of visual acuity as well as the ability to communicate with others.

    • COMPENSATION AND BENEFITS

    We're committed to providing best-in-class benefits to our teachers and staff. Brookside Charter School's benefits package includes competitive pay, subsidized health insurance, dental, vision, life, and disability insurance, and paid time off.

    COMMITMENT TO DIVERSITY / EQUAL OPPORTUNITY EMPLOYMENT POLICY

    Brookside Charter School is an equal opportunity employer and it is our policy to recruit, hire, and promote for all jobs on the basis of merit, qualifications, skills, and competence. We do not discriminate on the basis of race, color, national origin, marital status, religion, sex, age, sexual orientation, disability, or any other protected status. Brookside Charter School will fully comply with all employment-related and other laws. All employment decisions will be made solely on the basis of the individual's qualifications as related to the requirement of the position being filled.