Executive Admin Asst

CORE DUTIES AND RESPONSIBILITIES

• Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer
• Takes dictation in shorthand or by machine and transcribes notes on typewriter or computer, or transcribes from voice recordings
• Composes and types routine correspondence
• Organizes and maintains file system, and files correspondence and other records
• Answers and screens manager's telephone calls, and arranges conference calls
• Coordinates manager's schedule and makes appointments
• Greets scheduled visitors and conducts to appropriate area or person
• Arranges and coordinates travel schedules and reservations
• Conducts research, and compiles and types statistical reports
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings
• Makes copies of correspondence or other printed materials
• Prepares outgoing mail and correspondence, including e-mail and faxes
• Orders and maintains supplies, and arranges for equipment maintenance

REQUIREMENTS