Project Billing Specialist

Beacon Hill Financial is looking for an organized and detail-oriented Project Billing Specialist to join a local client in Richmond, VA . The ideal candidate will be responsible for managing and overseeing the billing processes for multiple projects, ensuring accurate and timely invoicing, and working closely with project managers, accounting, and clients to maintain the integrity of project financials. This role is fully-in person at our client's Richmond office.

Key Responsibilities :

Billing & Invoicing : Prepare and process project invoices based on contract terms, including progress payments, milestones, and change orders.

Collaboration with Project Managers : Work closely with project managers and teams to gather all necessary billing information, including completed work, progress status, and related costs.

Billing Documentation : Ensure all billing documentation is complete, accurate, and submitted in a timely manner, adhering to project schedules and contractual obligations.

Client Communication : Communicate with clients regarding billing inquiries, disputes, and payment status, working to resolve any discrepancies efficiently.

Compliance : Ensure all billing practices follow company policies, industry standards, and legal requirements.

Record Keeping : Maintain organized records of all invoices, contracts, and payment receipts for auditing purposes and financial analysis.

Qualifications :

Experience : 2+ years of experience in project billing, construction accounting, or a related field.

Knowledge : Strong understanding of project billing procedures, contract terms, and financial reporting.

Technical Skills : Proficiency in accounting software (e.g., QuickBooks, Sage, Procore) and Microsoft Office Suite (especially Excel).

Attention to Detail : Excellent organizational skills with an ability to track multiple projects and deadlines simultaneously.

Communication Skills : Strong written and verbal communication skills for interacting with clients, vendors, and internal teams.

Problem-Solving : Ability to identify and resolve billing discrepancies or issues promptly and effectively.

Team Player : Ability to collaborate effectively with cross-functional teams, including project management, accounting, and operations.

Beacon Hill is an equal opportunity employer and individuals with disabilities and / or protected veterans are encouraged to apply.

California residents : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Company Profile :

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties / disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

www.bhsg.com

Benefits Information :

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future™