Office Coordinator

Description

At MMGY Global, we believe nothing shapes your view of the world like travel. So every day, we share our client's stories from a perspective that inspires people to see the world differently. Our personalized service and strategy connect media, consumers and influencers across the globe, taking people to new places and changing their view for the better. At MMGY we inspire people to go places.

We have an immediate opening for an Office Coordinator in our Overland Park, KS office. Our Office Coordinator is the cornerstone of our Kansas City Headquarters, ensuring the office operates smoothly while embodying our commitment to hospitality and teamwork. The Office Coordinator is empowered with enhancing the employee and guest experience. This person will keep the office running smoothly with a service-oriented attitude, attention to detail, and proactive problem-solving. We are looking for a motivated people-person with an upbeat attitude, hospitality mindset who genuinely enjoys supporting others.

Duties & Responsibilities

• Greet clients, vendors, and other visitors with a positive and welcoming demeanor
• Screen and direct phone calls and voicemails, appropriately
• Handle all mail for the office and serve as the administrator on company shipping account, assisting with both incoming and outgoing shipments
• Facilitate security procedures such as granting guest / vendor access, issuing fobs, and providing visitor badges.
• Collaborate with HR and IT to update and communicate building and company safety protocol as-needed.
• Work with the Operations Manager, North America to oversee basic facilities management, submitting work orders and partnering with property management to handle maintenance issues in a timely manner.
• Be responsible for the daily upkeep of the office. Including keeping the office tidy, stocking coffee and snacks, and ensuring cafes, conference rooms, and collaboration areas stay clean and presentable throughout the day.
• Place cafe and supply orders and proactively manage inventory, working against a monthly budget
• Managing organization and ordering of all office, shipping and printing supplies
• Provide support to the Operations Manager and Kansas City Office Leadership on a variety of projects and tasks including inventory management, office organization, office cleanliness and expense reports.
• Schedule and facilitate internal and external meetings and events, keeping Google calendar updated.
• Keep KC staff informed on all office happenings through clear, proactive internal communications. Examples of this could include weekly emails announcing client visits, new employees, upcoming meetings, building maintenance, etc.
• Responsible for our weekly office newsletter
• Assist with basic marketing and PR tasks / support client work as-needed
• Assist with KC Culture Crew administrative duties, as well as be an active member.
• Internal communications - Oversee MailChimp. weekly office newsletter
• Interoffice travel outreach and calendar management
• Serve as Point of Contact for all business card requests.
• Provide support to other North American offices as needed
• Oversee Employee Travel Calendar
• Manage our corporate apartment.
• Keep MailChimp audience lists up to date by adding new employees and removing ones who leave. Add new tags as brands are added.
• Assisting in new employee onboarding
• Support in-office client meetings by creating welcome screens, setting up and maintaining beverage carts, ordering catering and / or flowers as needed, setting up / cleaning up meals including polishing / rolling silverware, glassware, plates, etc. Shop for and pick up any necessary supplies i.e. soda, alcohol, other items as needed.

Skills & Qualifications

MMGY Global provides a comprehensive PTO + benefits package inclusive of a hybrid telework policy. Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa. MMGY Global is an Equal Opportunity Employer.

Who Are We? We're a travel-obsessed collective of more than 600 people across the country and around the globe. And when we say we inspire people to go places, we mean ALL people. That's why we're focused on nurturing a workforce that's as diverse as the places we visit - welcoming candidates of all ages, genders and gender identities; ethnicities and religions; people of color; LGBTQIA+ people and their allies; working parents; veterans; and those with disabilities.