Sales Administrative Assistant

RemingtonAnchorage, AK, United States

19 hours ago

Job type

Job description

Core Responsibilities :

Perform job according to standard operating procedures
At all times provide professional hospitality to all guests and clients
Answer telephone inquiries, accurately transfer calls to appropriate Sales / Catering

Associate, and take accurate and detailed messages

Assist in the sales effort by qualifying and when appropriate booking the business of

pop up inquiries

Assist the sales team in the area of telephone prospecting and outside sales

blitzes by contacting the clients from an established list developed by the sales team

Assist sales team retrieving rooming list, deposits and banquet guarantees when needed

Create banquet room door signs for groups in meeting rooms as well as

maintain the reader board in the lobby with all group functions

Order office supplies for sales office as directed by DOS

Prepare sales kits for sales team

Complete Sales Proposals, Contracts, BEOs and Banquet Checks

Make copies of room contacts, group resumes and rooming lists, BEO's, daily

reports and client evaluation forms and other items as required; distribute to

the appropriate departments

Maintain office filing system

Efficiently sort and distribute mail for the hotel

Assist sales and catering associates as needed

May perform additional duties as required

Position : Sales & Catering Administrator

Reporting Relationship : Director of Sales & Marketing

FLSA Status : Non-Exempt

Position Summary :

The Sales & Catering Administrator assists the sales team by accurately and efficiently

performing the execution and coordination of all sales & catering functions. Provides assistance

in the sales process by qualifying and booking inquires when appropriate.

The Sales & Catering Administrator reports directly to the Director of Sales & Marketin