Administrative Specialist

Details

Client Name

Hoag Hospital Newport Beach

Job Type

Travel

Offering

Non-Clinical

Profession

Non-Clinical

Specialty

Admin Assistant

Job ID

30174173

Job Title

Administrative Specialist

Weekly Pay

1001.0

Shift Details

Shift

Day - 8x5 - 09AM

Scheduled Hours

Job Order Details

Start Date

01 / 27 / 2025

End Date

05 / 31 / 2025

Duration

18 Week(s)

Job Description

Job Title : Administrative Specialist

Job Specialty : -

Job Duration : 18 Months

Shift : 100% Onsite, Monday to Friday, 8 AM - 5 PM

Guaranteed Hours : 40.00

Experience : Minimum 4 - 7 years' experience required

License : None required

Certifications : None required

Must-Have : Advanced knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, plus healthcare database systems

Job Description :

• Serve as the first point of contact, both in person and for incoming calls to the department.
• Provide key administrative support, playing an important role in the overall success of the department.
• Responsibilities include answering telephone calls, assisting callers, and coordinating or scheduling appointments in specialty areas.
• Monitor and / or order office supplies as needed and keep supplies organized.
• Schedule equipment repair and service.
• Distribute mail and process incoming / outgoing mail.
• Schedule room reservations for meetings and maintain room calendars as requested.
• Assist in the development of policies, procedures, and departmental forms.
• Maintain confidentiality.
• Maintain up-to-date unit-specific data, logs, and run reports for management.
• Support ongoing programs or special projects as needed.
• Prepare agendas, record, and transcribe meeting minutes.
• Compile data, review data for discrepancies and trends, suggest solutions, prepare reports, and organize projects.
• Process billings and purchase orders.
• Multitask and balance workload between complex projects and clerical duties.
• Perform other duties as assigned.

Department-Specific Projects :

Note : This role will support one C-Level executive while the current assistant is on leave. The candidate should be polished and professional, capable of assisting with standard administrative duties such as daily calendar management, meeting minutes, small projects, stocking office / kitchen supplies, confidential items, and assisting managers with questions. Immediate availability and commitment to complete the full term of the anticipated need is required.

Preferred Experience :

Client Details

Address

1 Hoag Dr

City

Newport Beach

State

Zip Code

92663

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