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Project Manager

Project Manager

Dellbrook | JKSQuincy, MA, United States
10 days ago
Job type
  • Full-time
Job description

Position Summary

Project Manager

The Project Manager (PM) is responsible for coordinating and managing all necessary resources throughout the entire project, from start-up through closeout. The PM shall ensure that the Owner’s / Company’s expectations and budgetary guidelines are met or exceeded. The PM manages the project from beginning to end including : budget, costs, schedule, risk management, insurances, general work performance and quality, and overall progress against the plan.

Responsibilities

  • Lead and Communicate with Field Supervision, Subcontractors and Vendors to assist them in working to the Project Schedule.
  • Partners with Superintendent to achieve project goals.
  • Represent the company with Owner(s), Architects, Consultants, Government Authorities, Vendors and Subcontractors.
  • Administer all financial aspects of the project including Owner’s contract, subcontracts, and purchase orders.
  • Build effective working relationships with clients and project team members.
  • Manage multiple projects depending on size, complexity, and type.
  • Perform duties of the Assistant Project Manager should project size, budget, or staffing limitations exist.
  • Evaluate team performance and identify training needs. Mentor and coach team members.
  • Follows the Company Standard Operating Procedures. Leads by example.
  • Initiate, manage and update the Team Agreement as needed. Fosters a team approach.
  • Participates in job site coverage, as needed.

Project Start-Up

  • Manage process to obtain all necessary permits.
  • Review drawings and specifications to become completely familiar with the project.
  • Review prime contract with Project Executive and Superintendent. Ensure any specific contractual conditions are included in Subcontract documents.
  • Prepare Original Budget Summary and review with Superintendent prior to submitting to Accounting.
  • Develop contract schedule with Superintendent. Identify and track any special requirements (such as owner furnished items, DPH sign offs, 3rd party accreditations, etc).
  • Develop RFI, COR, and submittal requirements, process and review with Superintendent and APM.
  • Review RFI, COR, and submittal procedures with Owner / Architect / Superintendent / APM.
  • Review field mobilization and site access plan with Superintendent (ICRA, ILSM, Campus rules, etc); Obtain approvals from Owner, Town and / or City.
  • Identify all utility requirements and assign responsible party and track / assist progress.
  • Prepare Subcontractor start-up package and chair Subcontractor kick-off meeting. Include Owner / Architect as appropriate.
  • Procure critical subcontractors immediately and complete buyouts to meet project schedule requirements, not to exceed 60 days.
  • Include Superintendent input when creating Subcontractor Exhibit B Scope Sheets.

    • Ongoing Projects

  • Attend weekly project and subcontractor meetings, manage preparation and distribution of meeting minutes well in advance of next meeting and maintain close client, architect and engineering relations; chair as appropriate.
  • Manage maintenance of project logs (RFIs, Submittals, CORs) and review with Superintendent / Owner / Architect / APM on a weekly basis.
  • Conduct weekly project team meetings. Review job status, logs, cost forecast, schedule, etc.
  • Monitor executed subcontracts and insurance certificates. Verify subcontracts and insurance are in place prior to a Subcontractor working in the field. Track subcontractor bonds as required.
  • Price out PCOs in a timely manner and submit monthly owner change orders as required.
  • Update & distribute project master schedule with input from Superintendent on no less than a monthly basis.
  • Manage on monthly basis cost report, projected cost forecast, and make budget adjustments in preparation for job cost review. Ensure that all potential exposures are forecasted and reviewed monthly.
  • Walk jobsite on no less than a weekly basis. Review quality of work with Superintendent.
  • Assist Superintendent in resolution of all critical issues, RFIs, etc. that could affect quality, cost, or schedule. Provide documentation as necessary.
  • Maintain close relations with subcontractors, including early notification of submittal & material delivery schedule expectations.

    • Project Closeout

  • Complete and implement project closeout checklist.
  • Manage issuance and completion of punch list to Subcontractors and identify date that punch list work needs to be complete and verified in writing of completion by Subcontractor.
  • Prepare final Owner billings in a timely manner and submit final billings, including retention within 30 days of obtaining C of O.
  • Identify project completion date with Owner and obtain Certificate of Substantial Completion if appropriate.
  • Issue final subcontract change orders and update final cost report within 60 days of obtaining C of O.
  • Manage close out documentation assembly for submission to Owner.

    • Relationship Management

  • Develop and maintain close communication with Owner and Architect and understand their expectations. Foster collaborative and team-oriented approach.
  • Maintain close subcontractor relations with communication, fairness, issuing timely changeorders and timely payment.
  • Maintain good relations with Government agencies.
  • Lead by example.
  • Mentor Assistant Project Managers and Project Administrators assigned to the team.
  • Maintain open communication with senior management and project team. Communicate with Project Executive of project process and issues.
  • Build a positive relationship with owners and architects for potential future work. Repeat clients show confidence in the company and project manager.

    • Financial Management

  • Approve Subcontractor and material invoices in accordance with published schedule from Accounting. Ensure timely completion to keep requisition process on schedule.
  • Manage all requisitions and payments including lien releases and project payroll. Maintain best possible cash flow throughout the project and address / communicate issues proactively.
  • Review all requisitions prior to distribution to owner / architect for accuracy and completeness.

    • Physical Requirements

  • Must be able to walk the job site including the ability to climb ladders and traverse uneven surfaces.
  • Must be able to sit or stand for long periods of time for meeting attendance and computer work.
  • Must be able to provide own transportation to job sites.

    • Necessary Attributes

  • Core Values – Possess honesty, integrity and family values
  • Strong work ethic – Must be able to set and achieve goals
  • Dependable – Must