Human Resources Assistant I

Human Resources Assistant I

Location : Downtown LA

Salary : $33-$34 / hr

Contract : 6 Months

Schedule : 7 : 00am - 4 : 30pm with every other Friday off.

The Human Resources Assistant I will be providing administrative support to the Business Support Team. The primary duties will include heavy phones and customer service. You'll be the first point-of-contact at the Human Resources Lobby front desk . In this position the Human Resources Assistant I will maintain calendars, schedule meetings and conference rooms, order supplies, process invoices, verify employment, assist with I9's, timekeeping and assist with special programs.

Duties :

• Learns and assists with the day-to-day operation within the assigned area of responsibility. May respond to human resources inquiries for assigned area of responsibility from employees and outside entities.
• Learns and assists with preparing and reviewing a variety of correspondence, documents, files, and / or records for accuracy and completeness; ensures proper signing authority; and distributes documents to appropriate staff.
• Learns and assists with gathering, compiling, and / or reviewing data from multiple sources for preparing correspondence, logs, reports, and other related documents. May maintain a database.
• Learns and assists with data entry function; maintains inputs, corrects, and updates data.
• verifies data for accuracy and completeness.
• Learns and assists in the requisition of materials and supplies as required; recommends the purchase of office equipment and furniture; and prepares, files, and records purchase
• orders.
• May be a corporate credit card holder. Performs corporate credit card purchases,
• reconciliations, and creates reports.
• Learns and assists in maintaining calendars, scheduling meetings, with making travel arrangements, and may prepare expense reports.
• May attend and participate in a variety of meetings; prepares agendas; disseminates information to staff. May assist with special projects and assignments as needed.
• May assist with record retention, asset tracking and salvage duties.
• Performs other related job duties as required.

Job Requirements

Required Knowledge in specified disciplines of :

Principles of data collection; principles and procedures of data entry and record keeping; English usage, spelling, and grammar and punctuation.

Required Skills and Abilities to :

Perform a variety of routine administrative support duties within an assigned area; research, collect, and compile data supporting information requests from Metropolitan staff and / or the general public; respond to requests and inquiries from the general public; maintain comprehensive records, files, logs, listings and related data; assist in preparing and reviewing a variety of documents and correspondence for accuracy and completeness; understand and follow verbal and written instructions; communicate clearly and concisely, both verbally and in writing; operate office equipment including computers and supporting word processing and spreadsheet applications; establish and maintain collaborative working relationships with all levels within the organization, other agencies, regulatory agencies, special interest groups and the public.