Accounting Administrative Assistant

Jocor EnterprisesHonolulu, HI, United States

6 days ago

Salary

$17.00 hourly

Job type

Full-time

Job description

Position Purpose : The Accounting Administrative Assistant is responsible and accountable for handling all general office / clerical duties, including accounts payable processes. This person will assist with basic HR / Payroll duties. In this role, handling multiple tasks / projects is crucial. Effective communication with coworkers, upper-level Management, and internal & external customers is critical. Attention to detail and working well with others is a must.

General Description of Duties and Responsibilities :

Accounting and General Office :

Enter all sales totals of all stores into QuickBooks.
Enter all wholesale orders into QuickBooks.
File vendor invoices / receipts & customers invoices / receipts into QuickBooks
Maintain customers & vendor files
Route accounts payable invoices for approval and post in the accounting system.
Managing databases, files, reports, records, and spreadsheets.
Assist team with administrative tasks.
Perform administrative duties for Controller and department heads as may be required
Maintain office supplies.
Perform other duties as requested by the Controller.
Accounting Clerk backup so will be trained in those duties as well.

Human Resources :

Handle all matters with confidentiality, sensitivity, and knowledge.

Bi-weekly payroll sorting and distribution.

Work with the Accounting team on manual check needs and processing final termination packets.

Additional duties / responsibilities may be assigned as the business / department evolves.

Experience / Education / Requirements :

Associate degree with three years experience in a similar capacity (preferred); BA desirable

Knowledge of Word, Excel, Microsoft Advance, QuickBooks, and Ceridian software is a must.

10-Key Proficient, basic office equipment.

Have the ability to define problems, collect data, establish facts, and draw valid conclusions (basic math skills)

Must have excellent writing and verbal skills.

Keen business sense; able to exercise good judgment as necessary.

Must be very thorough.

Must be able to work with and maintain confidential information at all times.

Must be detail-oriented and able to handle multiple priorities.

Physical Requirements :

Must be able to lift up to 15 lbs. to waist height.

Frequent bending, turning, kneeling, and stooping.

Must be able to sit for extended periods of time.

Repetitive motion is required for computer entry.

Must be able to fluently speak and write the English language.

Employment Type : Full Time

Years Experience : Less than 1 year

Salary : $17 Hourly

Bonus / Commission : No