Event Planner Job at Michigan Public Health Institute in Okemos

MPHI is a Michigan-based and nationally engaged, non-profit public health institute. We are a team of teams, process and content experts, dedicated to building A world where tomorrow is healthier than today!

Title : Event Planner

27.00 - $30.00 / Posted Thru : 1-29-25

Location : Remote / Virtual - Must Live and Work in Michigan - Regular In-State Travel Required

Purpose : Under the supervision and direction of the supervisor, the Event Planner will have hands-on and client-facing responsibility to coordinate both in-person and virtual conferences and / or training events. To be successful in this role you will need to be self-directed, creative, technically savvy, and driven to deliver exceptional events.

Duties and Responsibilities :

• Plan, prepare and document project meeting agendas, notes, decision points, assignments, and action items.
• Guide diverse committees through the steps needed to plan both in-person and virtual events while ensuring project meets deadlines by tracking timeline and deliverables. (including but not limited to catering, facility coordination, event agenda structure, presenters, exhibitors, etc.)
• Research, set up, troubleshoot, and incorporate event technology solutions.
• Deliver events designed to engage and inspire clients and attendees.
• Coordinate the creation of event materials needed (i.e. meeting agendas, packets, brochures, website updates, etc.).
• Responsible for all event logistics including arrangements for conferences and training at meeting facilities, catering, speaker contracts and travel arrangement, and exhibitor logistics.
• Staff regional trainings and conferences primarily within the state of Michigan.
• Compile and summarize evaluation results and assist with writing reports, manuals, articles, quarterly reports, work plans and other written materials.
• Acquire all necessary information from presenters and planning committees to apply for Continuing Education credit and creates Continuing Education reference documents.
• Act as a liaison with clients, vendors and funding agencies.
• Assist with the design, development, and distribution of promotional and program materials.
• Assist in budget development for training activities and monitor project budget spending specific to presenter costs, facility costs, and general training expenditures.
• Negotiate contracts with vendors to comply with budgetary guidelines for public health events.
• Meet monthly to review project scope management, timelines, budget tracking, reconciliation, and future planning.
• Represent MPHI through presentations and exhibiting at local, state and national conference and training events within and outside of Michigan.
• Actively work in collaboration with cross-functional teams to develop processes, conduct quality improvement measures and innovations to solve project systematic issues while providing meaningful input to leverage team's talents and services.
• Maintain a positive, strong, credible, professional and interpersonal relationship with all parties relevant of MPHI projects and represent the best interest of MPHI at all times.
• All other duties as assigned.

Qualifications / Requirements :

Education : A bachelor's degree in a relevant field is required or equivalent work experience. Certification in meeting planning, convention industry, (CMP, GMP, DES, etc.) and / or Project Management (PMP, CAPM, SCRUM) is strongly preferred.

Experience : A minimum of three to five years of related and progressively more responsible work experience in event planning, education and training program development, or project management and communications within a team-based collaborative and highly productive environment. Experience with continuing education applications is highly desired.

Important Skills and Characteristics :

Candidate should exhibit MPHI's Core Values through the following skills and characteristics :

Quality and Excellence

Authentic Relationships

Servant Leadership

Health Equity and Social Justice

Work Environment and Physical Requirements : Job may require moderate physical effort including lifting materials and equipment of

RESPONSIBILITY FOR THE WORK OF OTHERS : No assigned responsibility.

IMPACT ON PROJECTS, SERVICES AND OPERATIONS : Competent performance in this position has a substantial impact on the integrity and professional reputation of MPHI clients in a timely manner, maintaining professional relationships, and enhancing the future potential for future contracts with clients.

REQUIRED COMMUNICATION

Contact Person / Group

Frequency

Purpose

Directors / Managers

Daily

Project Updates & Progress

Supervisors

Daily

Project Updates / Coordination / Planning

ECS Finance Team

Monthly

Project Monitoring & Planning

Event Planners / Associates

Weekly

Coordination & Collaboration

Clients / Funders

Weekly

Project Updates & Monitoring

For purposes of employment standards, this classification is "Non-E xempt" from overtime provisions of the fair Labor Standards Act."

MPHI works with you to promote health for everyone. Together, we will build a world where tomorrow is healthier than today!

MPHI is an EEO / AA employer that participates with e-verify.