Office Manager - Part Time

Overview

Office Manager - Part Time

Westwood Professional Services, Inc.

Westwood Professional Services, Inc.  is seeking an Office Manager to join our team! Westwood has a highly experienced and dynamic team of individuals dedicated to providing high-level professional services to our clients. The office manager will be responsible for providing oversight of the day-to-day administrative operations of the office. Facilitate and deliver on a variety of administrative services. Assure that the office is functioning in a healthy, productive manner.

Duties and Responsibilities

• Prepare, monitor, and manage variable expense budgets for the office (ex : office supplies, employee relations).
• Manage office Giving Back budget and activities.
• Assist in shaping the culture of the office and modeling Westwood’s core values.
• Disperse information and updates to local staff at monthly town hall meetings.
• Manage the activities, performance and training of local Administrative Assistant.
• Ensure the front desk is staffed and phone calls are covered during business hours.
• Welcome and create a tone of professionalism for office visitors (employees, clients, vendors, .
• Work with divisions to offer a seamless onboarding experience for all new hires and promotions within the office.
• Solicit, select, and manage office vendors, and suppliers as directed by the Business Administrator.
• Work with local leadership to help coordinate internal meetings and meetings with clients.
• Responsible for event coordination within the office.
• Provide expert subject matter assistance to all staff on the Vantagepoint / Deltek ERP system.
• Work with Business Administrator to facilitate IT service and support for the office.
• Ensure the office is represented within Westwood’s Safety and Health & Wellness groups.
• Monitor office space and seating status working with division leadership.
• Other duties as assigned by the Business Administrator and Regional Office Manager.

Required Experience