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Subcontracts Administrator

Subcontracts Administrator

Blue-Halo.orgDayton, OH, United States
18 days ago
Job description
  • Review and execute subcontract requests for goods and services and ensure compliance with company procurement procedures as well as US Federal Acquisition Regulations and / or Defense Federal Acquisition Regulation Supplements (DFARS).
  • Perform complex subcontract transactions with dollar liability; generate subcontract agreements and orders accordingly.
  • Lead source selection efforts to obtain adequate competition, price reasonableness and cost savings to obtain the most effective services.
  • Works on problems of diverse scope where analysis of data requires evaluation of a variety of complex factors. Demonstrates good judgment in selecting methods and techniques for developing solutions.
  • Works with sourcing and program team to select subcontractors for bid and award from the approved list in order to achieve program objectives.
  • Conduct subcontractor due diligence and ensure compliance with contractual requirements.
  • Coordinate with internal stakeholders to obtain necessary information to complete all actions.
  • Prepares subcontracts in Unanet software. Ensures subcontractor's documentation such as terms and conditions and NDAs (as necessary) are ready prior to engagement.
  • Negotiate terms and conditions and adequately flow down the necessary contractual requirements to subcontractor.
  • Perform track and manage all outstanding action items to completion.
  • Resolves discrepancies related to subcontractors' administration, delivery, invoices, and payment to the subcontractor.
  • Manage Return Material Authorization (RMA) process, repair status and refund receipts.
  • Acts as backup to other procurement team members.
  • Performs other duties directed by the Vice President of Procurement or Subcontract Manager(s).
  • Contributes to continuing improvement efforts across all facets of supply chain.

    • Requirements :

    • Bachelor's Degree with 2-4 years of subcontracts administration experience OR master's with 2 years prior relevant experience OR 4 - 6 years of equivalent experience in lieu of education.
    • A solid understanding of all steps from subcontracts administration to payment (requisition, approval, purchase order, receipt, and billing); understand the sourcing related steps (requirements definition, analysis category, strategy planning, subcontractor selection, strategy execution, contract allocation).
    • Good working knowledge of CPSR, FAR, DFARS, GSA and other Acquisition Regulations.
    • Ability to maintain the highest standards of ethical conduct and practices.
    • Organized, detail and customer-oriented, and dependable.
    • Effective analytical, oral, and written communication skills for customer / vendor relations and interfaces.
    • Experience with ERPs, Excel, Adobe Acrobat and other Microsoft Office packages
    • Experience with Unanet not required, but a plus.
    • Ability to apply concepts of basic and advanced mathematics in order to calculate discounts, interests, commissions, percentages etc.
    • Ability to read and interpret moderate terms and conditions of sales and purchases.
    • Ability to work in dynamic environment and handle multitasking efficiently.
    • Experience working with high level (i.e. executive) internal and external customers preferred.

      • Desired :

    • Some Working knowledge of the Uniform Commercial Codes (UCC), contracts law and commercial contracting best practices.
    • Some experience with international subcontractor relations and international contracting activities is preferred.