Executive Assistant

CollaberaCambridge, MA, US

3 days ago

Salary

$25.00–$31.00 hourly

Job type

Full-time

Job description

Job Description

Key Responsibilities Include :

Provides general administrative support. May provide back-up support to higher-level management as needed.
Effectively monitors manager and team calendars, proactively solves conflicts.
Research solutions and respond to email and phone inquiries with input from the direct supervisor
Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
Help develop and maintain process improvement and knowledge management processes; actively participate in self- and team audits and works with team to implement improvements
Coordinates and interacts between internal and external stakeholders, including high-level executives, and respects confidential and business-sensitive information in all interactions
Supports tracking of budget expenditures.
Drafting and maintaining reports of the Ventures team’s activities to be shared with cross-functional stakeholders
Ensures team and cross-functional awareness of upcoming priority events and meetings.
Coordinates and maintains departmental files as assigned in compliance with corporate and government regulations.
Orders business cards and stationery.
Uses and understands MS Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
Coordinates new employee office set-ups and onboarding.
Supports event planning and organization of meetings and receptions involving the team, including logistics, invitations, and execution, as needed

Leadership and Interpersonal Skills :

Fully understand assigned tasks and any associated expectations.

Ask for clarification as needed.

Understand the deadlines and deliverables.

Respects the sensitivity of internal communications

Exhibits diplomacy, discretion, and tactful persuasion in communicating with or handling of internal and external stakeholders

Communicate any obstacles that prevent completion of any deadline.

Provide status updates prior to any deadline.

Demonstrate strong Critical Thinking Skills

Be Accountable and Responsible for actions / mistakes.

Requirements :

Some college preferred.

Some leadership or supervisory experience desired.

Experience working in pharmaceutical company or CRO strongly preferred.

7+ years previous admin experience supporting executives.

Must have Intermediate to advance knowledge of MS Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements.

Make it happen” spirit & attitude as well as persistence.

Adaptive learner that grasps information quickly and adapts to changes that may happen daily.

Pay Range :

25 / hr t $31 / hr (Without any benefits)

Company Description

Collabera is a Global Digital Solutions Company providing Software Engineering Solutions for the world's most tech-forward organizations in the areas of Engineering, Cloud and Data / AI. With its roots serving the engineering needs of the world's most recognized businesses in Technology, Financial Services, Telecom and Healthcare, Collabera today operates across 60 locations in 11 countries, serves 30% of the Fortune 500, and has exceeded the industry growth rate by 3-4x for several years.

Company Description