Executive Administrative Assistant

About TSR :

TSR is a relationship-based, customer-focused IT and technical services staffing company.

For over 40 years TSR, Inc. and its wholly owned subsidiary, TSR Consulting Services, have prospered in the Information Technology staffing business, earning the respect of companies both large and small with well refined candidate screening, timely placement, and a real understanding of the right skill sets required by our clients.

Mission & Vision

• We do not believe in building a vision around the company but building a company around our vision, which is simply;

Every employee's voice matters, their effort is appreciated, and their talent is rewarded.

We challenge each employee daily, to raise the bar on how we treat our consultants and candidates. For far too long in this industry, candidates have been ghosted, lied to, or placed at a client and then forgotten about. Each day our staff works tirelessly at qualifying and placing, top talent with our clients, in a compassionate and caring manner.

Not every candidate is a match for the job, but every candidate and consultant will be treated with respect and professionalism.

Executive Administrative Assistant

Job Description

Our client, a leading financial services company, is hiring an Executive Administrative Assistant on a contract basis.

Job ID# 81760

Work Location : New York, NY

Summary

The company's Management team is looking for an Administrative Assistant who will provide executive support to the company's Chief Operating Officer (COO) and their leadership team. The Administrative Assistant must be organized, detail-oriented, and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication with the ability to balance multiple priorities. The right candidate is expected to operate with a high level of professionalism and in a manner that reflects positively on the organization.

Job Responsibilities

The Administrative Assistant is a highly visible role that engages senior stakeholders on a day-to-day basis.

The role responsibilities include :

Managing an organized calendar, including coordinating meeting scheduling with key stakeholders, organizing logistics for in-person and zoom meetings, and ensuring all materials / meeting prep is in place in advance of meetings

Ability to work on presentations and assist COO and ED leads in presentation prep and editing and some other ad hoc project type work. This may include collecting & collating information from Management team for various divisional exercises, Zoom meeting set up, travel booking experience with CSTO Systems

Arrange travel and accommodations for executives.

Prepare expense reports.

Experience with Concur is an asset.

Manage sensitive matters with a high level of confidentiality and discretion

Help coordinate logistics for divisional events

Represent the COO team in a positive light through excellent follow-through skills and sound judgment.

Qualifications

8+ years of related experience in a fast-paced environment supporting senior level executives

Experience in financial management industry is a plus

Ability to adapt to a fast-paced environment and ambiguous situations

Excellent communication and time management skills; proven ability to meet deadlines

Ability to communicate well at all levels of staff and leadership

Excellent ability to multi-task and to set precedence for deliverables

Proficiency in Outlook and experience with the Microsoft suite of applications including PowerPoint, Excel, and Microsoft Word

Experience with communications applications : Zoom, Skype, Teams, VBrick

Comfortable running reports from in-house applications

Demonstrates capability to work independently and take ownership of processes

Pay Rate Range : $75-85 / hr