Job Type
Full-time
Description
Arrow International is the world's largest manufacturer and supplier of charitable gaming products and solutions. We produce and distribute a wide array of products including consumables (pull tab tickets, bingo paper and ink, etc.) as well as world class, state-of-the-art, electronic gaming products. Our products are sold, installed, and operated in numerous social and gaming venues around the world. We continue to grow at a record pace and offer this exciting career opportunity to join our team where we are focused on attracting and engaging exceptional talent, empowering colleagues to achieve fulfilling careers, and creating fun and engaging products that are second to none for our customers.
Position Summary
The Contract Management Specialist position reports to the Chief Legal Officer and provides advanced contract management, paralegal and compliance support to the Legal Department in the areas of contract management, sales management, lease management, intellectual property review, and corporate governance, with other responsibilities as determined by the Chief Legal Officer and Assistant General Counsel from time to time, including the following :
Primary Roles and Responsibilities
Contract Management
- Responsible for updating and maintaining the Company's Contract Management System database by loading executed contracts.
- Responsible for setting alerts and reminders of upcoming renewals and deadlines using the contract management system and ensuring all deadlines are conveyed to the appropriate team members and addressed.
- Responsible for implementing the Company's document retention policies and organizing and maintaining all contracts, corporate records and other paper and electronic legal records.
- Prepare and coordinate Contract Approvals for all material contracts for the Company using DocuSign.
Sales Management
At the direction of the Assistant General Counsel, manage the Company's sales contracts with Salesforce and ensure that the Legal Department receives copies of all signed agreements.Create and run Salesforce reports to provide updates to the Chief Legal Officer on the status of sales contracts and track certain KPIs.At the direction of in-house counsel, draft and deploy agreements on Salesforce.Lease Management
Oversee Leases for the Company and maintain a summary of current facilities and business terms for each Lease.Coordinate and create first drafts of any Lease renewals and amendments.Assists in-house attorneys with review of Lease terms.Intellectual Property
Assist in-house counsel with managing various intellectual property licenses and cease and desist letters.Assists in-house attorneys with review of trademarks for new products and review of product catalogs for proper intellectual property markings.Research patent and trademark databases for competitor products and assists in-house counsel with responses to any threatened litigation.Forms and Templates
Maintain contract and notice forms and templates.Draft letters and agreements using forms and templates at the request of in-house counsel.Corporate Governance
Prepares and files foreign entity registration statements and annual renewals for the Company's affiliated entities to ensure that these companies remain in good standing in the jurisdictions in which they do business.Drafts minutes and maintains corporate record books for the Company's affiliated entities.Coordinates foreign entity filings and agents for service of process.Assists with establishing and dissolving corporate entities as directed, including drafting and filing articles of incorporation, bylaws and other documents.Assists with due diligence and onboarding for any mergers and acquisitions, as requested by the General Counsel.Prepares reports, correspondence, presentations, forms and other documents often of a confidential nature and require individual judgment, without significant instruction or review.Requirements
Experience and Education
Paralegal degree or certification required.6+ years of experience with Contract Management at a law firm or in-house.Experience required using DocuSign, Contract Management Software and Salesforce, and familiarity with Cobblestone a plus.Compliance or regulatory experience is a plus.Requires complete discretion and ability to maintain confidential information.High attention to detail and ability to manage repetitive projects.Demonstrates the ability to think and work independently and creatively.Excellent written and oral communication skills and ability to work with all levels of management.Professional demeanor and ability to represent the company to regulators.Ability to develop and implement effective procedures and improvements.Ability to meet deadlines and report progress or concerns.Ability to work with limited direct supervision.PHYSICAL DEMANDS / WORKING CONDITIONS :
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.The noise level in the work environment is low and work is conducted in an office environment.May be required to sit for long and / or extended periods of time.