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Strategic Sourcing & Contracts Coordinator

Strategic Sourcing & Contracts Coordinator

Public Health Management CorporationPhiladelphia, PA, US
30+ days ago
Job type
  • Full-time
Job description

PHMC is proud to be a leader in public health. PHMC requires all employees to be fully vaccinated for COVID-19 before the first day of employment. We will offer the vaccination at no cost via our Health Centers.

JOB OVERVIEW :

The Strategic Sourcing & Contracts Coordinator’s primary responsibility is to process PHMC contract and sourcing requests within a fast-paced environment.

RESPONSIBILITIES :

  • Process and coordinate contract, subcontract, and sourcing requests.
  • Use established templates to prepare contract documents as needed.
  • Coordinate the activities of contracts, invoices, and purchase orders in the system. Complete reports, sourcing, and contract file maintenance.
  • Ensure the progress of contracts, data management, standardization, pricing management, cost containment, vendor management, and vendor bidding.
  • Initiate electronic transmission of contracts for internal managerial review, monitor review progress, and respond to requests on issues related to contract content.
  • Transmit contracts via DocuSign for signatures and file PDF executed contracts in the system.
  • Provide customer support to PHMC and affiliate personnel, funders, vendors, and service providers relevant to sourcing, contracts, and subcontracts.
  • Ensure that department processes, procedures, and performance standards are maintained.

SKILLS :

  • Ability to read and understand contracts and invoices as related to PHMC’s business model and practices
  • Organizational skills
  • Strong interpersonal skills; Ability to communicate in a positive, pleasant, professional, and productive manner in writing, by telephone, and in person
  • Good attention to detail and excellent ability to follow processes
  • Knowledge of general office policies, procedures, and work methods
  • Knowledge of PHMC programs, services, and activities preferred
  • Ability to work in a supportive and positive manner within the department, with Fiscal teams, and across departments through full participation, personal contribution, and active interaction
  • Ability to communicate and work effectively with colleagues, government agencies, service providers, program participants, and other human services organizations

    • EDUCATION : An associate degree in business administration or a related field is preferred. An equivalent combination of relevant training, education, and experience is also acceptable.

    EXPERIENCE :

  • 1-2 years of experience in a related administrative capacity required
  • Preferred : Experience with purchasing, contracts, and procurement
  • Familiarity with procurement / contracting databases and systems
  • Experience with Microsoft Office applications required
  • Preferred : Experience with Microsoft Dynamics NAV, DocuSign, and Adobe Acrobat Pro

    • SALARY GRADE : 17

    PHMC is an EOE and an E-Verify Employer