DIRECTOR, FINANCE & ADMINISTRATION

Title : Director, Finance & Administration

Location : Philadelphia, PA (Onsite)

Acquired Philadelphia is a full service talent acquisition consultancy partnering with businesses locally and nationally to acquire and retain the right talent. We are on a mission to disrupt the outdated and overpriced Recruiting and Staffing industry.

Our client, a leading media firm, is seeking a Director, Finance & Administration to support their fast-paced environment across three office locations : Philadelphia, Harrisburg, and Pittsburgh. This role ensures finance and operational efficiency while managing outside vendors and consultants.

Responsibilities

• Oversee AP / AR processing through QuickBooks Online, including invoicing, AR follow-ups, reimbursements, and vendor payments.
• Collaborate with the CFO on monthly account reconciliations and financial closeouts.
• Prepare weekly, monthly, and quarterly financial reports for leadership review.
• Manage payroll processing, 401(k) contributions, and compliance requirements.
• Handle vendor and client onboarding, including contract management and ensuring compliance with tax documentation (e.g., 1099s).
• Maintain relationships with IT and facilities management vendors to ensure smooth operations across three office locations.
• Oversee required business compliance reporting, including lobbying filings.
• Manage insurance policies, including liability and workers' compensation coverage.
• Serve as the point of contact for HR vendors, coordinating with external consultants on recruitment, employee policies, and training initiatives.

Qualifications

Strong organizational and time management skills with a high attention to detail.

Please note that this job description is confidential, and we cannot disclose the name of our client until we complete a candidate phone screen. Acquired Philadelphia is an equal opportunity employer.