Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in . Michigan Medicine is comprised of over 30, employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
- Excellent medical, dental and vision coverage effective on your very first day
- 2 : 1 Match on retirement savings
Responsibilities
Provide complex calendar management for Division Chief, exercising discretion and judgment to analyze and prioritize intricate and demanding schedules.Serve as the primary communications liaison for the division, collaborating closely with the Division Chief, Division Administrator, and Business Manager to understand and execute the division's priorities in all internal and external communications.Draft and disseminate the Divisions weekly communication to all faculty and staff with minimal supervision.Oversee the Annual Faculty Performance evaluation process.Manage faculty recruitment efforts, including creating itineraries, organizing meetings, coordinating chair talk and presentation at division conference, booking travel, and handling all follow-up communication with candidates.Handle correspondence and communication (verbal, written, and email) with a high degree of confidentiality, discretion, and professionalism, using independent judgment.Provide proactive, high-level support for executive and other key meetings, including scheduling, preparing meeting materials and agendas, attending meetings, taking minutes, tracking action items and decisions, and ensuring timely follow-up.Reconcile PCard transactions.Collaborate with division leadership to plan and execute special events with minimal supervision, including budget management, invitations, reservations, CME certifications, and ensuring the successful execution of events.Coordinate all aspects of travel arrangements and including itineraries for Division Chief, faculty recruits and visiting speakers.Provide support to the Division Chiefs research team.Assist with submitting clinic closing documentation via QgendaProcurement of supplies using M-Pathways with responsibility for ensuring compliance within university guidelines.Prepare expense reports and reconcile PCard expenses via Chrome RiverMaintain faculty CV and bio sketchesPerform other responsibilities and projects as assigned by the supervisor.Required Qualifications
Bachelor's Degree or an equivalent combination of education and experience.Proficiency in the use of computers and software including Microsoft Office- Word, Excel, Powerpoint, Outlook, TeamsEssential elements required for position -strong integrity, be highly proactive, have a high degree of problem-solving skills, be highly reliable, retain a high sense of ownership and accountability for workload, be flexible and resilient in the face of change, provide excellent customer service, exercise excellent independent judgment, appropriately discern when to ask questions or ask for help, and manage competing priorities and deadlines.Desired Qualifications
Experience with Chrome River, Elements, SharePointKnowledge of ZoomKnowledge of University and Department of Internal Medicine policies, procedures, and regulationsWork Schedule
Monday- Friday 40 hours per week, with flexibility to work a hybrid remote schedule 7 : 30a-6 : 00p (hours may vary)
Modes of Work
Positions that are eligible for hybrid or mobile / remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the
