ADMINISTRATION COORDINATOR
The Fountain GroupCA, United States7 days ago
Salary
$33.00–$46.75 hourly
Job type
- Full-time
Job descriptionHigh School Diploma or equivalent required; bachelor's degree preferred. A minimum of 5 years of experience in administrative support within the pharmaceutical, biotechnology, or life sciences industry is required, with 10+ years preferred, preferably in a fast-paced environment. Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint. Experience in office management and vendor coordination. Ability to effectively multitask while maintaining confidentiality and discretion. Excellent teamwork, networking, and communication skills. Experience supporting senior leaders and managing complex projects. Strong time-management skills and the ability to prioritize time-sensitive assignments. Competency with virtual technologies such as MS Teams and Zoom.
Bill : $46.75
Pay : $33
Spread : 228
Reporting to the Tarzana site :
18408 West Oxnard Street, Tarzana CA 91356
This role is 100% onsite - no exception
Responsibilities :
- Serve as the primary point of contact for the Tarzana site and act as a backup for the Santa Monica locations.
- Provide comprehensive administrative support to the VP of Manufacturing & Facilities
- Manage office operations and vendor coordination for the Tarzana location.
- Support the Tarzana / Santa Monica network of sites, ensuring seamless communication and coordination.
- Oversee calendar management, scheduling virtual and in-person meetings across multiple time zones.
- Arrange multi-location domestic and international travel, and handle expense reporting.
- Coordinate internal and external meetings, ensuring efficient logistics and preparation of materials.
- Lead and manage special projects as assigned, ensuring timely and accurate completion.
- Maintain SharePoint sites and produce documents using Microsoft Office tools.
Essential Skills / Experience :
Desired Skills / Experience :