Project Administrator

SUMMARY

Provides full administrative support to marine construction and / or dredging job / project sites. Requires some travel and the ability to move and support various projects within region. Position requires proven administrative and computer skills with a high level of accuracy and attention to detail. Successful candidate will have proven initiative, problem solving and multitasking skills. Demonstrated ability to maintain strict confidentiality, professionalism and discretion at all times.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Additional duties may be assigned.

• Provides administrative and clerical duties required on the job, including faxing, scanning, processing daily mail, correspondence, filing, word processing and excel spreadsheets.
• Coordinate project team meetings.
• Answers phones, forwards calls, records messages and provides follow up, as needed.
• Set up field office, housing and vendors for remote jobsites.
• Arrange and coordinate onsite maintenance and repairs performed by outside contractors.
• Project document control management on SharePoint. This includes managing various files and logs such as preliminary notices, conditional lien waivers, change orders, permanent materials purchase orders, correspondences.
• RFI’s, Submittals, subcontracts, etc.
• Order and manage office supplies and assist with submitting purchase requisitions as requested.
• Process project related accounts payable invoices.
• Review / enter field timecards.
• Manage and track subcontractor certified payroll.
• Assist project personnel in preparation of subcontracts payment accruals, permanent material purchase orders, change orders, cost reports, small business reporting.
• Conduct new hire onboarding and coordinate trainings.
• Act as a HR liaison between field and HR department.
• Process and manage contract compliance.
• Assist in preparation of subcontracts and management of subcontractor compliance requirements such as insurance, bonds, OFCCP, lien releases, FFATA, etc.
• Assist with good faith efforts outreach.
• Ensures compliance with Manson’s Code of Ethics and Standards of Business Conduct.
• Responsible for practicing safe work standards and promoting an Incident and Injury Free (IIF) work environment as a condition of employment.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform satisfactorily the essential duties and responsibilities noted above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE

This position requires two or more years of experience performing work in the role of Project Administrator or similar position. A college degree in a related field of study is preferred but not required for candidates with proven past work experience.

CERTIFICATES, LICENSES, REGISTRATIONS

Must have a valid Driver’s License and acceptable driving record.

COMPUTER SKILLS

Required Skills :

Proficiency in MS Office Suite including Word, Excel, SharePoint and PowerPoint. , One Drive and Teams.

Preferred Skills :

Experience and proficiency in Sage, and HCSS Heavy Job.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS

Position is primarily an office position, performs work at a desk. The employee is frequently required to sit for extended periods of time. The employee is occasionally required to stand, walk, use stairs, ladders, and step stools and reach with hands and arms. The employee must frequently lift and / or move up to 10 pounds and may occasionally lift and / or move up to 25 pounds. Employee must be able to wear the personal protective equipment (PPE) in order to conduct job site visits (hard hats, personal floatation devices, safety glasses, gloves, safety-toed shoes, respirators, etc.), and able to navigate stairs, ladders and gangways, board, work on and disembark floating vessels and structures.

Manson Construction Co. is an Equal Opportunity Employer, including disability and veteran status.  Manson is a Drug-Free Workplace.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Recruiting, 206-762-0850, and [email protected].

Manson Construction offers our full-time employees a comprehensive and generous benefits package that is among the best in the industry. Our benefits package includes medical, dental, and vision plans for eligible employees and their families, employee assistance programs, flexible spending accounts, life insurance, disability, paid time off, retirement plan with employer matching and ESOP, and an annual discretionary bonus.