HR Specialist - Background Check Coordinator

Job Title : HR Specialist - Background Check Coordinator

Location : Hybrid

Regular / Temporary : Regular

Full / Part Time : Full-Time

Job ID : 59712

Department

Office of Human Resources | Employment & Recruitment Services | Background Check Team

Responsibilities

• Responsible for coordinating and processing the University Criminal History Background Check daily processes to include the ordering of background checks via Onboarding or manual request, reviewing of criminal history background check reports in light of university policy and practice, researching and preparing cases for the HR Background Check Review Committee, approving Onboarding appointments once appropriate, reviewing position descriptions and duties of various appointments, internal movement, Questionnaires, etc. in comparison to policy, reviewing background check requirements for positions, collecting required documents, monitoring reports, partnering with University departments and external agencies to ensure background check processes are completed efficiently, researching records as needed, and conducting weekly background check audits.
• Responsible for understanding of university background check policies and procedures and providing guidance and assistance to University departments and candidates regarding background check policy and procedures to ensure compliance with federal, state, and local laws. Manage Background Check email accounts / communications with departments. Coordinates summer camp background check process, “rosters,” and workload among the BGC Team.
• Responsible for assisting the Human Resources Fingerprinting Office to fingerprint FSU employment and volunteer candidates. Performs other related duties as required and deemed appropriate to the accomplishment of the responsibilities and functions of the department including supporting HR Records, HR Background Check Team, and Employment & Recruitment Services as needed. Serves as backup for front desk administration support for the FSU HR suite. Assists and refers visitors and callers to appropriate HR section / contact.
• Assists the University Background Check & HR Records Manager in performing various duties such as, 1) performing monthly background check reconciliation ensuring proper billing to campus departments and partners, , 2) assisting HR-Records with the various employment and income verification requests and HR-Records personnel file projects, 3) assisting reviewing and approving job openings to determine background check requirements per University policy, and 4) assisting with various background check policy questions, projects, and issues.
• Assists the processing of OPS Express Job Offers including the launching of FSU Onboarding invitations when needed.

Qualifications

Bachelor's degree and two years of experience in human resources or related field; or a high school diploma or equivalent and six years of experience in human resources or related field. (Note : a combination of post high school education and experience equal to six years.)

Preferred Qualifications

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Anticipated Salary Range

Anticipated salary of mid $40,000s, commensurate with education and experience.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https : / / jobs.fsu.edu. If you are a current FSU employee, apply via myFSU >

Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check .

Schedule is Monday-Friday, 8 : 00am - 5 : 00pm.

This position is based in Tallahassee and is eligible for a hybrid work schedule.

Equal Employment Opportunity

An Equal Opportunity / Access / Affirmative Action / Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at : https : / / hr.fsu.edu / sites / g / files / upcbnu2186 / files / PDF / Publications / diversity / EEO_Statement.pdf .