Overview
The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes. Responsibilities
Communication Skills
- Consistent written and oral communication.
- Respond to leaders, staff and external contacts on my behalf that represents executive’s communication style.
- Editing and proofing any communication for grammar and spelling, in addition to meeting the behavioral standards.
Technology Proficiencies
Proficient in Word Processing and other MS Office tools, ie PowerPoint.Capable of taking meeting notes and summarizing in action items.Capable of creating PowerPoint presentations.Support large meetings utilizing Teams, Skype or Zoom when needed.Equipment Handling
Capable of using functions of the Multi-Functional Printer / Copier / Scanner.Proficient in desktop tools, including use of laptop and smartphone.Proficient in display devices within the board or conference rooms.Customer Service Skills
Appropriately represent the Executive and UUHC Hospital Administration.Demonstrate consistent patience, professionalism, and attentiveness to all team members.Demonstrate emotional intelligence concerning sensitive topics or situations that might develop.Planning and Preparation
Review calendars and important meeting dates with the intent of planning necessary steps for a positive outcome.Leverage automation tools if needed.Structuring agendas, meeting materials and invitation lists.Team Work
Demonstrate a team work effort to working with other executive assistantsDevelop strong listening and cooperation skillsSelf-Motivation
Be able to work and produce work effort with minimal oversightDemonstrate problem solving skillsAdhering to schedules hoursFiling / Paper Management
Manage all paper files and create a system for easy retrieval when neededLeverage automation, ie Teams, shared folders, box, etc.Research Skills
Investigate various topics which may require internet or library searchesSummarize research findingsKnowledge / Skills / Abilities
Well established human relations, effective communication, and public relations skills.Ability to perform the essential functions of the job as outlined in the position description.Demonstrates writing and PowerPoint skills.Ability to multi-task and prioritize in an organized fashion.Anticipates and takes initiative for what needs to be done and functions with minimal direction.Supportive of the team (. : other Executive Assistants and Executives) and sharing responsibilities as needed.Exercise critical judgment and anticipate needs of the executive director and other customers.Qualifications
Qualifications
Required
Associate's degree, or equivalency.Four Years of Executive Assistant Experience or equivalencyMust have strong Microsoft Office skills, including PowerPoint, Excel, Outlook , etc.Qualifications (Preferred)
Preferred
Bachelor's Degree in Business, Finance or related field, or equivalecy.Working Conditions and Physical Demands
Employee must be able to meet the following requirements with or without an accommodation.
This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions.Physical Requirements Listening, Manual Dexterity, Sitting, Speaking, Standing, Walking
Multi-lingual Candidates Welcomed
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