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Office Assistant

Office Assistant

University of WisconsinMadison, WI, United States
1 day ago
Salary
$17.00 hourly
Job type
  • Full-time
Job description

Office Assistant

Job No : 508589

Division / Organization : Community Partners

Department : Natural Resources Foundation of WI

Job Type : Local Work Study Student Jobs

Remote Eligbility : Not Remote

Location : Madison, WI

Salary / Wage Range or Lump Sum : $17.00 / hour

Job Categories : Interpersonal Communication, Teamwork / Collaboration, Professionalism / Work Ethic, Nonprofit / Community-Based Organization

Department Overview :

The Natural Resources Foundation of Wisconsin (NRF) helps protect our state's lands, waters, and wildlife by providing strategic funding, leading conservation partnerships, and connecting all people to nature. NRF invests over $1 million each year into conservation and environmental education and leads several diversity, equity, and inclusion efforts for Wisconsin's conservation community. NRF also helps people explore the outdoors by coordinating 250+ expert-led Field Trips each year to Wisconsin's most special places and hosts The Great Wisconsin Birdathon, the state's largest fundraiser for bird conservation.

NRF is based in Madison, Wisconsin around four lakes and the ancestral home of the Ho Chunk Nation. The Fox (Meskwaki) and Sauk tribes also lived in the area. We strive to be a diverse, equitable, and inclusive conservation organization.

Anticipated Start Date :

As soon as possible

Anticipated End Date (If Applicable) :

Remote Work Eligibility Detail :

Not Remote

Anticipated Hours Per Week :

Minimum : 15

Schedule :

Tuesday, Wednesday, & Thursday anytime between 9 am and 4 pm.

Salary / Wage Range / Lump Sum :

Minimum : $17.00

Number of Positions :

Qualifications :

  • A commitment to the Natural Resources Foundation's mission and values.
  • Experience using Microsoft Office Suite with strong Excel spreadsheet skills.
  • Work Study award is required.

Knowledge, Skills & Abilities :

  • A passion for supporting teams / colleagues.
  • Helpful and positive attitude.
  • Excellent attention to detail.
  • Ease with communicating directly and tactfully.

    • This position is best suited to someone who is highly organized, tactful, and detail oriented. Someone who is comfortable in a fast-paced environment and has a strong sense of initiative to play a critical role in the day-to-day functioning of our organization will thrive in this position.

    Position Summary / Job Duties :

    40% - Meeting coordination :

  • Schedule, host, and take minutes at all staff meetings (virtual & in-person).
  • Schedule & host occasional staff retreats / trainings / outings (virtual & in-person).
  • Reserve meeting rooms as needed.
  • Coordinate all meeting logistics including sending invitations and tracking RSVPs.
  • Order refreshments / meals as needed.
  • Prepare meeting space.
  • Set-up technology.
  • Print name tags / agendas / other meeting materials as needed / requested.
  • Greet meeting participants.
  • Other meeting logistics as required.

    • 35% - Administrative support for the organization :

  • Maintain office equipment such as printers, projector, copy machine, etc.
  • Purchase and stock supplies / furniture - research products for staff as needed.
  • Open & distribute all mail.
  • Upload invoices.
  • Provide support for endowment fund inquiries, mailings, and correspondence.
  • Generate correspondence for staff when necessary.
  • Order plaques, nameplates, awards, etc. for staff and BOD members.
  • Assist with staff on-boarding & off-boarding.
  • Maintain staff contact information.

    • 20% - Act as the initial point of contact for NRF :

  • Greet office visitors.
  • Answer the general phone line.
  • Respond to messages in NRF general voicemail and email accounts.

    • 5% - Other duties as assigned

    Physical Demands :

    Sitting for extended periods, using hands and fingers for tasks like typing and filing, and the ability to lift and move light to moderate weight (e.g., up to 25 pounds).

    Institutional Statements :

    Equal Employment Opportunity Statement :

    UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

    Institutional Statement on Diversity :

    Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

    The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

    For more information on diversity and inclusion on campus, please visit : diversity.wisc.edu

    Accommodation Statement :

    If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website :

    Advertised : February 19, 2025 09 : 00 AM Central Standard Time

    Applications close : March 31, 2025 11 : 55 PM Central Daylight Time