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ADMINISTRATIVE ASSISTANT-SOCIAL SERVICES

ADMINISTRATIVE ASSISTANT-SOCIAL SERVICES

Suffolk County Sheriff's DepartmentMA, United States
2 days ago
Job type
  • Full-time
Job description

GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES :

Provides administrative and / or secretarial support services for the Department and, subject to assignment, to any supervisor, program or division manager. Performs related duties as required.

SUPERVISION RECEIVED :

Works under the general supervision of a division manager. Subject to assignment, will receive direct supervision from a specific supervisor, director, program manager, or division manager.

DUTIES AND RESPONSIBILITIES :

  • Administrative and / or secretarial support includes the following :
  • Answering telephone calls, receiving visitors and screening for appropriate individuals and nature of business, and taking messages when needed;
  • Preparation and typing of a variety of correspondence, reports, and memoranda from rough draft or oral instructions;
  • Taking notes at scheduled meetings and preparing minutes for distribution;
  • Preparation and compilation of statistical information;
  • Maintenance of office records and filing system, in particular correspondence files and attendance records;
  • Researching information and exercising a moderate amount of independent judgment regarding relevance of information to assigned tasks.
  • Collect grievances from within the units.
  • Generate the monthly Earned Good Time report.
  • Coordinate and manage attorney calls.

Must have knowledge of, and become familiar with, relevant Department policies and any

  • assigned division, program or office procedures and operations;

    • QUALIFICATIONS :

  • Ability to use Microsoft 98 (or later version) and generate Excel spreadsheets;
  • Ability to type no less than 40 WPM;
  • Must have excellent organizational skills and ability to maintain accurate records and files;
  • Must possess outstanding verbal and written communication skills and have knowledge of general office practices and procedures;
  • Flexibility and ability to learn and perform new duties and skills as assigned.
  • High school graduate with business or secretarial school training OR lengthy prior secretarial

    • experience OR a combination of training and experience which provides the knowledge, skills and

    abilities to meet the duties and responsibilities described above.