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Executive Administrator

Executive Administrator

The Stott GroupMinneapolis, MN, United States
1 day ago
Salary
$85,000.00–$115,000.00 yearly
Job type
  • Full-time
  • Temporary
Job description

Reports to : The Executive Administrator reports to the Interim Vice President of Operations

Management Responsibilities : N / A

OVERVIEW

The Stott Group is a woman-owned and women-led strategy and development practice working with visionary leaders and organizations committed to creating lasting social change. We are creative, nimble, and highly strategic fundraising experts with decades of development and leadership experience in the social and private sectors. We believe in the power of philanthropy to change the world.

Since our start in 2015, the Stott Group has worked with many organizations driving impact nationally and abroad. We’ve raised hundreds of millions of dollars, identified thousands of highly qualified funder targets, and provided deep expertise and industry know-how to our clients on organizational development, funder strategy, board engagement, and everything in between.

Our values shape everything we do, from how we engage with our client partners to how we support each other as a team. We care deeply about the world and are committed to working with organizations solving society’s most pressing social issues. We hold ourselves to the highest standards in delivering excellence for our clients rooted in our values of purpose, inclusivity, curiosity and trust, and we prioritize a warm, collaborative and inclusive culture for our team.

THE OPPORTUNITY

The Stott Group seeks an Executive Administrator to lead and manage daily administrative and scheduling and calendar management efforts in support of the company’s mission to provide strategy and development services to nonprofit organizations. This position is a unique opportunity for a professional with a service-oriented mindset, exceptional organizational and problem-solving skills, and a commitment to mission-based organizations.

The Executive Administrator will play a vital role in supporting the company’s Leadership Team to support the management of its administrative and business operations functions as the company continues on its growth trajectory.

The Executive Administrator will work closely with each of the 4 members of the Leadership Team. A successful candidate for this dynamic role, which requires both an administrative skill set and empathetic approach, will bring a strong sense of ownership and attention to detail with a “no question too big, no task too small” attitude to this position.

RESPONSIBILITIES

  • Provide comprehensive calendar ownership and management for the company’s two Partners,

including :

  • proactively organizing and managing their time and availability across multiple priorities
  • receiving and responding to external and internal scheduling communications in a timely, professional, and warm manner
  • coordinating across internal teams
  • Support the broader Leadership Team with administrative tasks and projects, including, light calendar support, providing project management support with the Partners’ review of client materials and other client needs
  • Support the scheduling and facilitation of the onboarding process of new team members;
  • Support Marketing Manager with the implementation and training of a new company CRM

    • database

  • Oversee the company’s Clockify hours tracking tool, including client set up and tracking, review and approval of team timesheets, and preparation of regular reporting to the Interim VP of Operations and Leadership Team
  • Maintain company and professional contacts and relationships in the CRM
  • Assist with planning for in-person team retreats, including coordinating travel, logistics, events, and scheduling
  • Support team recognition and staff development efforts
  • Manage the annual client and team appreciation gift processes at the end of the year
  • Book and manage team travel as needed
  • Maintain the company-wide calendar in Outlook with team PTO and other key dates / events
  • Other needs that may arise.

    • QUALIFICATIONS + CORE COMPETENCIES

  • Minimum 5+ years administrative work experience in an office environment; previous experience in either a consulting or nonprofit environment is welcomed
  • Proven experience supporting senior leaders / principals
  • Demonstrates strong orientation towards client services, with a track record of delivering

    • exceptional service and support and listening deeply and communicating clearly

  • Resourceful self-starter with high dependability, strong attention to detail, excellent organizational skills and personal commitment to excellence
  • Process-oriented with the proven ability to drive a project to completion
  • Exceptional interpersonal and communication skills
  • The ability to excel in a collaborative, dynamic, and fast-paced virtual work environment,

    • seamlessly managing competing demands and deadlines while ensuring quality control

  • Adaptable and confident in handling occasional unexpected challenges or changes to priorities
  • Flawless ethical standards, confidentiality, and personal integrity, demonstrating self- awareness and dependability at all times
  • Proficiency in the Microsoft Office Suite, G-Suite, Dropbox, and project management software

    • e.g., Slack, Asana)

  • A commitment to social causes, progressive values, equity, and inclusion.

    • SALARY AND BENEFITS

    The Executive Administrator role has a salary range of $85,000 - $115,000, depending on location and experience. The Stott Group offers a comprehensive benefits package, including 100% employer covered health plans, 401k employer match, employee bonus, and unlimited PTO.

    WORKING AT THE STOTT GROUP

    This is a full-time exempt virtual position, with a strong preference for candidates based in Minneapolis, MN. There is flexibility in this role, yet the ability to be responsive to requests across different time zones is required, with core work hours occurring during Eastern Time or Central Time. The Executive Administrator may be expected to meet in-person up to once a month and travel 1-3 times a year for in person team retreats.

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