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Administrative Assistant

Administrative Assistant

Legacy Solutions Law FirmHollywood, FL, US
9 days ago
Salary
$20.00–$25.00 hourly
Job description

This role offers an exciting opportunity for your personal and professional growth within our organization. As the Administrative Assistant, you will have the chance to develop your skills, take on increased responsibilities, and play a vital role in shaping the future of the lives of our clients.

Benefits include, vacation, health, dental and retirement.

Compensation : 20 - $25 hourly

Responsibilities :

Administrative Responsibilities :

  • Efficiently support the day-to-day operations of the legal office.
  • Serve as the receptionist and first point of contact for clients and visitors, handling incoming and outgoing communications with professionalism and courtesy.
  • Scan, organize, and maintain digital records of critical legal documents.
  • Assist in mailing and shipping, ensuring accurate and timely delivery of legal documents and correspondence to relevant parties.
  • Work with the supervising team to document and streamline office processes, creating clear and comprehensive guidelines to enhance efficiency and consistency.
  • Demonstrate proficiency in digital tools and platforms relevant to office management, contributing to the technological advancement of the legal office.
  • Take initiative in special projects and additional duties, contributing to the overall success of the legal office.

Billing & Accounts Receivable Management :

  • Generate and send invoices and trust fund requests to clients in a timely manner.
  • Track outstanding payments and follow up on overdue invoices and trust fund requests professionally and persistently.
  • Maintain accurate billing records and update client accounts as needed.
  • Communicate with clients regarding payment issues, resolving disputes, and coordinating payment arrangements.
  • Collaborate with the legal and finance teams to ensure billing accuracy and compliance with firm policies.

    • Legal Support Responsibilities :

  • Provide administrative support for attorneys and staff as needed.
  • Uphold confidentiality and compliance with legal and ethical standards, maintaining professionalism in all interactions.

    • Qualifications :

  • You genuinely care about making people’s lives better.
  • You are energized by change but comfortable with routine tasks.
  • You have an extremely high degree of attention to detail.
  • You are very good with calendars, e-mail, spreadsheets, word processing, and the internet.
  • Your middle name is “No Drama.”
  • Your other middle name is “Organization.”
  • You are an awesome juggler of tasks and can change gears quickly.
  • You do not think scanning and copying are “beneath you.”
  • You love seeing people in your life succeed.
  • You constantly seek growth.
  • You play well with others

    • About Company

    Legacy Solutions Law Firm provides estate planning, probate, and guardianship legal services and is based in Broward County, Florida. We help high-achieving professional families through tailored legal and advisor services, ensuring a seamless foundation of personal, financial and planning needs they can only dream of.

    Do you want a mission-driven career in a positive environment where you have autonomy, and your opinions are respected with significant opportunities for growth? We are growing fast, and we need a Paralegal who can hit the ground running.