Facilities Coordinator - Office Services

Summary :

The Facilities Coordinator role assists with the design, planning, construction, and maintenance of equipment, machinery, offices, buildings, and other facilities. Facilities Coordinators serve as a liaison between LJA employees and outside contractors providing vendor management for local offices. This position will service offices located in Colorado and Arizona with regular travel to outlying offices.

General Responsibilities :

• Provide monthly updates to stakeholders regarding their assigned offices and manage requests
• Review, update, and complete service tickets utilizing Freshservice application
• Assist with scheduling, coordinating, and performing routine maintenance for facilities
• Coordinate space assignments, building layouts, and regularly update floor plans for all office locations
• Coordinate with landlord as needed
• Manage vendors for all locations – identify vendors, obtain required documentation (certificates of insurance, W9’s, proposals, etc.), manage work performance, and process invoices once complete
• Implement and maintain facility health, safety, and incident plans
• Work closely with HR, IT, and business leaders to setup new hires in assigned office locations – find workspace, clean workstations, supply set up, new hire gift, provide access card, obtain business cards, and checking IT setup
• Manage, schedule, coordinate, and implement space and systems requirements for employee office relocations
• Inspect construction and build-out progress for new offices, expansions, and renovations
• Manage preventive maintenance of facility equipment, including HVAC and office equipment
• Support other departments with requests while onsite
• Perform Monthly and Quarterly Site Safety Inspections

To be successful in this position, candidates should be :

Required Education :

Required Experience :

Physical Requirements :

While performing the duties of this job, the employee is regularly required to :

Travel :

50% (25% overnight with an additional 25% within the 2-3 hour range)

Benefits :

In addition to employee- ownership, LJA offers a comprehensive health and wellness benefits package that includes medical, dental, vision, virtual medicine, employer-paid voluntary life and disability coverage, paid parental leave, leadership training, mentorship, continuing education, and educational and licensing reimbursements. LJA employee-owners enjoy nine annual paid holidays and competitive paid time off policies which include a year-end company closure between Christmas and New Year’s Day.