Commercial executive sr Jobs in Ashburn

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Provide high-level operational support in a fast-paced environment for two C-Suite Executives as well as facilitating successful collaboration amongst members of the Regional Leadership Team for the different divisions within the client organization and with their counterparts in Europe.

Performs administrative duties for executive management and enhances executive's effectiveness while representing the executive to others.

• Provides sophisticated calendar management. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgements and recommendations to ensure smooth day-to-day engagements.
• Performs highly responsible duties of a confidential nature, maintains confidentiality and uses a high degree of discretion while preparing materials.
• Works closely with the executives to ensure delivery of all pertinent information needed for meetings, conferences, visitors, reports to corporate and headquarters, etc.
• Accurately oversees the tracking of expenses, processing and submission of receipts in a timely manner.
• Manages invoices, assuring that goods / services have been received, and pricing is correct, follows up with Accounts Payable on past due invoices and assists with budget tracking as required.
• Develops procedures for creating and maintaining files and records.
• Reviews corporate communications, identifying and recommending actions required.
• Collects and organizes input from Leadership team.
• Makes complex travel arrangements for domestic and international travel. Manages travel planning and expense reporting for the team.
• Screens incoming calls / visitors and correspondence, responding independently when possible.
• Any and all other duties as assigned

Sensitivity to confidential matters may be required and this individual has an obligation to ensure administrative tasks are performed consistent with JLL's Code of Business Ethics

Areas of Responsibility

Calendar and Travel Management

Typing, File and Information Management

Meeting Management

Expense Management

Communications Management

Qualifications

Location : On-site -HERNDON, VA

Job Tags : Hiring

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

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JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include :

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