Permanent Jobs in Little ferry, new jersey, us

Position Details

Position Information

Recruitment / Posting Title

Administrative Coordinator (Multiple Vacancies)

Job Category

Staff & Executive - Administrative & Support

Department

Rutgers Business School-Nwk

Overview

Posting Summary

Rutgers University - Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking an Administrative Coordinator. Rutgers Business School-Newark and New Brunswick (RBS) adheres to the principles of academic excellence and cutting-edge research that defines Rutgers, The State University of New Jersey. RBS is the second largest school at the university, with more than 10,000 students attending undergraduate and graduate programs on campuses in Newark and New Brunswick. Our academic programs prepare students for careers in a variety of business fields, including accounting, finance, data management, entrepreneurship, marketing, and supply chain management. On the graduate level, our Executive MBA and MBA programs, and specialty master's programs allow students to enhance their careers and develop expertise in such areas as quantitative finance, digital marketing, and supply chain analytics. RBS also offers life-long learning opportunities through its Executive Education and Stackable Business Innovation Programs. The RBS community reflects diverse cultures, backgrounds and perspectives and it embodies the traits reflected in our 4 R's brand : We are fortified in our Resilience, creative in our Resourcefulness, empowered by our Responsibility and strategic in individual and collective Reinvention. Among our strengths is a faculty that represents a mix of distinguished academic scholars and instructors who bring years of corporate experience to their classes, and an alumni network of more than 50,000 that spans the world. Some of our greatest social impact happens as result of the efforts of research centers that support diverse entrepreneurs and business owners, strive for gender equity and advocate for corporations to help address issues such as climate control and health equity. Through our teaching, experiential learning, mentoring and career preparation, RBS is committed to producing skilled professionals and knowledgeable leaders capable of impacting the business world and the future of business in meaningful ways. Reporting to the Sr. Associate Dean for Finance and Administration at Rutgers Business School.

The position responsibilities include and are not limited to the following :

• Office management, program coordination, and budgeting processes for the Dean's office and other supported departments.
• Provides executive administrative support to the Sr. Executive Associate, Sr Associate Dean and Vice Dean's in the Dean's Office which will include data collection and analysis for the Dean's Office.
• Oversees and coordinates administrative functions and operations for the RBS-Newark and New Brunswick Dean's Office, including, but not limited to, front-office operations, business, accounting, personnel, events, payroll, and communications.
• Develops and implements plans on time and within budget. Coordinate, manage, track, and submit contractor forms, ensure policies are followed, complete background checks, contracts signed, and various forms of staff payment are signed and executed.

One position is located on our Livingston Campus in Piscataway and the other position is located at the Newark Campus. Travel between campuses is required for both positions.

Position Status

Full Time

Hours Per Week

Daily Work Shift

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https : / / futureofwork.rutgers.edu .

FLSA

Nonexempt

Grade

Position Salary

Annual Minimum Salary

57356.00

Annual Mid Range Salary

71372.00

Annual Maximum Salary

85388.00

Standard Hours

37.50

Union Description

URA-AFT Administrative

Payroll Designation

PeopleSoft

Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http : / / uhr.rutgers.edu / benefits / benefits-overview .

Seniority Unit

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

Qualifications

Minimum Education and Experience

Certifications / Licenses

Required Knowledge, Skills, and Abilities

Preferred Qualifications

Equipment Utilized

Physical Demands and Work Environment

Special Conditions

Posting Details

Posting Number

25ST0189

Posting Open Date

02 / 28 / 2025

Special Instructions to Applicants

Regional Campus

Rutgers University-Newark

Home Location Campus

Rutgers University-Newark

City

Newark

State

Location Details

This is a multiple position posting. One position is located on our Livingston Campus in Piscataway and the other position is located at the Newark Campus. Travel between campuses is required for both positions.

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action / Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address : http : / / uhr.rutgers.edu / non-discrimination-statement