Sourcing specialist Jobs in San Diego, CA

Job Description

Job Description

Salary : WHO ARE WE?

Cadence is a global travel company dedicated to the art of taking care of people our clients, our employees, and our partners alike. We offer curated and customizable solutions for every travel need. We manage business travel, plan, and operate meetings and incentive travel programs, create curated personal leisure travel experiences, and power a renowned host agency for a worldwide network of independent travel advisors.

WHAT ARE WE LOOKING FOR?

The Sourcing & Industry Relations Coordinator plays a critical role in supporting the Sourcing team by managing key responsibilities such as RFP creation, hotel and venue sourcing, contract negotiation, meeting design and consultation, contract administration, and supplier coordination for small meetings. This position requires close collaboration with internal teams, clients, and third-party suppliers to ensure the seamless execution of small meetings venue sourcing. A successful coordinator demonstrates the ability to implement effective negotiation strategies that align with client or program-specific needs, achieving the most favorable terms while maximizing client savings and minimizing end-user risk. With a strong focus on maintaining efficient processes, precise documentation, and positive industry relationships, the coordinator supports the Meetings & Incentives department by streamlining operations, optimizing sourcing and contracting workflows, and fostering valued partnerships with suppliers.

Job Responsibilities

Small Meetings Hotel and Venue Sourcing

• Attend discovery calls with clients and team members for assigned small meeting (50 rooms or less) sourcing opportunities.
• Conduct hotel and destination research based on client specifications.
• Prepare and send RFPs via Cvent Supplier Network.
• Review and summarize supplier responses to ensure program needs and specifications are met.
• Compile and deliver availability reports with hotel / venue recommendations tailored to client goals.
• Negotiate hotel / venue contracts, including concessions, rates, and terms.
• Manage contract amendments, including attrition or cancellation negotiations as needed.
• Coordinate logistics and provide documentation for property and destination site inspections.

Proposal Development Support

Industry Relations Support

Administrative Support

Requirements

Last and Certainly Not Least :

Every employee at Cadence is expected to come to work each day as the best possible version of themselves with not only a willingness but a genuine desire to do whatever they can to help the company. Self-care enables team care which enables client care, in that order. Individuals will, naturally, have specific roles that align their skills with company needs, but the harmony and success of the greater group will always be a greater priority than individual preferences or achievements. The magical differentiator of Cadence is not what we do but our ability to do it together within an extraordinarily warm and supportive environment. One Team, One Dream.