Senior executive assistant Jobs in Thousand Oaks, CA

What you get to do in this role :

This role requires being in the office at our Santa Clara location at least two days a week or anytime members of the leadership team are present.

This role may involve up to 1015% travel time.

This role will report to the Senior Executive Assistant to the President and Chief Financial Officer as well as the Chief of Staff. We are seeking a highly skilled and proactive Executive Assistant to join our team and provide essential administrative support to assist our Sr. Executive Assistant in supporting the President and Chief Financial Officer

This position offers the opportunity to work closely with executive leadership while ensuring that the President and CFOs time is optimized day to day processes run smoothly and key projects are wellcoordinated. The ideal candidate will possess excellent organizational skills a solid understanding of financial concepts and demonstrate a high level of confidentiality and professionalism in all aspects of their work.

Responsibilities :

• Serve as a backup to the Sr. Executive Assistant to the President and Chief Financial Officer stepping in when needed to handle administrative tasks such as managing schedules handling communications and organizing internal and external meetings.
• Ensure seamless continuity of support in the absence of the Sr. Executive Assistant.
• Maintain consistent communication with all stakeholders to ensure that key tasks are completed and deadlines are met without disruption.
• Help in the preparation and coordination of materials for meetings presentations and reports.
• Manage and track ongoing projects ensuring deadlines are met and relevant materials are prepared.
• Act as a liaison between different departments to ensure alignment and timely execution of initiatives.
• Arrange all travel to ensure consistency within companyprocedures and support organization in obtaining necessarytravel documents including Visa / passport while maintainingleadership expenses / credit cardreconciliation.
• Manage Expense Reports : Oversee the submission and processing of expense reports via Concur ensuring accuracy and timely approvals.
• Coordinate New Hire Onboarding : Assist internal departments with the setup and execution of onboarding processes for new hires ensuring a smooth and efficient transition into the company.
• Help organize events executive offsites or meetings that involve senior leadership ensuring logistical details are handled seamlessly.

Qualifications :

To be successful in this role you have :

FD21

Not sure if you meet every qualification We still encourage you to apply! We value inclusivity welcoming candidates from diverse backgrounds including nontraditional paths. Unique experiences enrich our team and the willingness to dream big makes you an exceptional candidate!

For positions in this location we offer a base pay of $124700 $218300 plus equity (when applicable) variable / incentive compensation and benefits. Sales positions generally offer a competitive On Target Earnings (OTE) incentive compensation structure. Please note that the base pay shown is a guideline and individual total compensation will vary based on factors such as qualifications skill level competencies and work location. We also offer health plans including flexible spending accounts a 401(k) Plan with company match ESPP matching donations a flexible time away plan and family leave programs. Compensation is based on the geographic location in which the role is located and is subject to change based on work location.

Additional Information :

Work Personas

We approach our distributed world of work with flexibility and trust. Work personas (flexible remote or required in office) are categories that are assigned to ServiceNow employees depending on the nature of their work.  Learn more here .

Equal Opportunity Employer

ServiceNow is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color creed religion sex sexual orientation national origin or nationality ancestry age disability gender identity or expression marital status veteran status or any other category protected by law. In addition all qualified applicants with arrest or conviction records will be considered for employment in accordance with legal requirements.

Accommodations

We strive to create an accessible and inclusive experience for all candidates. If you require a reasonable accommodation to complete any part of the application process or are unable to use this online application and need an alternative method to apply please contact for assistance.

Export Control Regulations

For positions requiring access to controlled technology subject to export control regulations including the U.S. Export Administration Regulations (EAR) ServiceNow may be required to obtain export control approval from government authorities for certain individuals. All employment is contingent upon ServiceNow obtaining any export license or other approval that may be required by relevant export control authorities.

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Remote Work : Employment Type :

Fulltime

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Vacancy : 1