Public administration Jobs in Tyler, TX

Volunteer, Public Relations, and Special events Coordinator_NE-TX_101-Administration

Tyler, TX 633 N. Broadway Avenue 75702, 633 N. Broadway Avenue, Tyler, Texas, United States of America Req #22427 Thursday, January 2, 2025 Volunteer, Public Relations, THESALVATION

ARMYJOBDESCRIPTION

Job Code - Title : Volunteer, Public Relations, and Special Events Coordinator

Job Family : Development

DirectReports : None.

EmployeeName : Department :

Development

FLSA : Non-Exempt

Location :

Reports to : RevisionDate :

04 / 06 / 2015

Job Summary :

Plans, develops, coordinates, manages and monitors all public relations, volunteer, and special events activities relatedtotheArea Coordinate; recruits,trains, coordinates andmonitors thework ofvolunteers toensure ample staff support tomeet program needs; plans andmonitors all Salvation Army special events; writes and submits news and press releases and other marketing functions.

Essential Functions :

This job description should not be interpreted as all is intended to identify the essential functions and requirements of this incumbent may be requested to perform job-related responsibilities and tasks other than those stated inthis job description.

MarketingandPublicRelationsResponsibilities(30%)

Writes and submits news and press releases to radio, television, and print media to promote Salvation Army events, meetings, and projects.

Designs, develops, and prepares a quarterly newsletter designed to keep donors, media, and those requestinginformation of The Salvation Army up-to-date on the activities of The SalvationArmy in the local area.

Supervises and participates in the creation, preparation and / or upgrading of promotional materials to include annual reports, brochures, newsletters, and programs.

Writes various articles in order to communicate and promote the service and progress of The Salvation Army in the community.

Prepares andconducts presentations for public relations, volunteer services,Development and Advisory Board meetings.

Preparesand sends public relations information about Salvation Armyprograms,etc. to the general public.

Attends Salvation Army events and special meetings in order to take photographs and writes articles for publication in The Salvation Army periodicals and newsletters.

Designs,prepareslayout andgeneratescharts,graphs,posters,bulletinsandprogramsasneeded.

VolunteerCoordinationResponsibilities(30%)

Recruits,screens,trains,and places volunteerstaff ensuringadequatestaff support is maintainedto meet program needs; ensures that up-to-date records are maintained on all volunteers; plans and coordinates an annual volunteer appreciation luncheon and ongoing volunteer recognition.

Communicateswithvariousdepartmentsincludingsocial servicesandshelterserviceinordertomaintain

awarenessofvolunteerneeds.

Plans, schedules, and assigns work of volunteers workers; instructs volunteers in proper methods and procedures; checks and approves work in progress and upon completion to ensure accuracy and completeness as well as compliance with Salvation Army policies and procedures; ensures that background checks areconducted onallvolunteers inaccordance withSalvation Army policy before they are placed in their assigned positions; conducts written evaluations of volunteers performance.

Maintains contact with volunteers throughout their service; answers their questions, concerns orproblems; recognizes volunteers through correspondenceby mail, email, in person or by phone.

Provides direction, framework and resources to volunteers while utilizing their expertise, abilities and willingness toleverage their networks to drive the goals of the organization.

Shares meaningful opportunities for volunteers so they are able to utilize their passion to further the mission of the organization; gives recognition to volunteers for their efforts ensuring their success and satisfaction.

Prepares and maintains up-to-date records and databases of volunteer information; prepares annual reportregarding thestatus ofthe volunteer program; provides volunteers andcommunity serviceworkers with documentation of the hours worked.

SpecialEventsCoordinationResponsibilities(30%)

Serves as lead coordinator ofChristmas kettles and Angel Tree; contacts andsecures potential locations for kettles; solicits corporate and individual volunteers; schedules and supervises bell ringers; plans and organizes activities regarding the Angel Tree program.

Attends meetings and other community networking opportunities as assigned, which are pertinent to the promotion and support of The Salvation Army and enhancing its development programs and projects; performs public speaking topromote awareness and support of Salvation Army programs.

Plans, organizes and executes Salvation Army's special event activities; provides special fundraising event consultation service to the Area Corps as needed.

Establishes revenue, mission and personal development goals for the Special Fundraising Events; organizes andfacilitates event and program fundraising through Board and Council membership.

Inconjunction withtheDirector ofDevelopment, ensures theappropriate promotion fortheevents; directs and monitors event timelines, production schedules, run-of-show, logistics and staffing; prepares and complies with event budget best practices; evaluates special events to determine effectiveness and recommendations.

LiaisonResponsibilities(10%)

Contacts themedia tocreate awareness of special interest or events ofThe Salvation Army; serves as a Salvation Army representative or spokesperson as directed; represents The Salvation Army in a professional and positive manner.

Speaks to groups at civic clubs, corporations,small businesses, universities,schools,and churches about Salvation Army programs to encourage / solicit their support.

OtherResponsibilities :

Assists inpreparing andadministering thedepartmental budget;develops budget projectsandmonitor expenditures to ensure compliance with budget constraints.

Travels, asneeded torepresent TheSalvation Army bothlocally andthroughout thestatetoconduct training or to give project oversight.

Worksweekendandeveninghoursasneeded.

Performs similardutiesforseasonalprojectsandprograms asneeded. Performs other duties as assigned.

Materials andEquipment :

PersonalComputer GeneralOfficeEquipment AdobePageMaker

Knowledge,SkillsandAbilities :

Knowledge ofeffectiveandefficient methods fororganizing andmaintaining records andability toperform the same.

Knowledge oftheprinciples andpractices ofworking with volunteers andspecialeventprojects and internet marketing.

Ability tocultivate andmaintain effective relationships withadiversegroupofpeopleandremain sensitive to their concerns.

Ability toadminister abudgetandmonitorsexpenditures forcompliance withthesame. Ability to present a positive and professional image of The Salvation Army.

Ability toprepare andmaintain reportsinanaccurate, complete, andtimely manner. Ability to work independentlyand with limited supervision.

Abilitytoplanandcoordinatefund-raisingeventsandactivities.

MINIMUMQUALIFICATIONSREQUIRED :

EducationandExperience :

Bachelor's degreefromanaccredited collegeoruniversityrelatedinBusiness Administration, Communications, Public Relations, Marketing, or related field,

Fourtofiveyearsprogressivelyresponsible experience overseeing specialeventsand / orvolunteer­ related activities

Any equivalentcombinations oftrainingandexperience whichprovidestherequiredknowledge, skillsand abilities.

Certifications :

Valid StateDrivers License

PhysicalRequirements :

Abilitytomeetattendancerequirements.

Ability toread,writeandcommunicate theEnglish languageeffectively. Ability to work under the pressure of deadlines and time constraints.

Abilitytospeakbeforelargegroupsinpersonorone-on-onewithpotentialvolunteers.

Abilitytotraveltovariouslocationsinordertoparticipateinpublicmeetings,conferencesandother related events.

Abilityandwillingnessto conductalldutiesinaccordancewiththeministryoftheorganizationandits Christian principles; conducts all communications andjob duties with the highest level ofprofessionalism.

Dutiesareusually performed seated.Sitting may berelieved by brieforoccasional periods ofstanding or walking.

Limitedamountofphysicaleffortrequiredassociatedwithwalking,standing,liftingandcarryinglight objects (less than 25 lbs.) frequently.

WorkingConditions :

Work may be performed in an office environment where there are little or nophysical discomforts associated withchanges inweather ordiscomforts associated withnoise, dust, dirt,andthelikebutnot limited to the office environment.

StatementofPurpose :

This document provides descriptive information about the above Salvation Army position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. An individual's ability to meet the qualificationsandcapabilities described in thisdocument is not aguarantee ofemployment or promotion. The Salvation Army reserves the right to make changes to this document asdeemed necessary without providing advance written notice.

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.

Your signature below indicates that you have read and understand the job description and agree to perform the duties as assigned.

Employee Signature Date

When an application is selected for review, typically, only applicants who indicate the relevant education and experience requirements, as indicated in the job description for the position, may be considered for job openings. Please FULLY complete the application, answer questions completely, honestly and to the best of your ability. Please also upload a copy of your resume (when available). Those applicants requiring accommodation to the application and / or interview process should contact a representative of the Human Resources Department at the applicable location.

We appreciate your interest in employment opportunities with The Salvation Army!