Office assistant Jobs in Miami, FL

Contract

Based in Miami FL (HYBRID)

What is HBS?

You’ve probably watched a ⚽ football game at some point in your life.

Well, if it was a World Cup match, it’s highly likely that it was filmed and produced by the HBS team 🎥

HBS in a few words :

Host Broadcast Services, fully owned by Infront Sports & Media, is a specialist host broadcast organization, originally established with the core mandate of producing the television and radio signals for the 2002 and 2006 FIFA World Cups™.

Based in Switzerland, with its planning headquarters in Paris, Miami, Zug, and London. The company has evolved since its formation in 1999 and built upon its unique capabilities by attracting expert personnel from the very top levels of the television industry to complement the experienced staff who have honed their skills over previous FIFA World Cups™.

Why we open this position?

Under the direction of the Head of Finance and Administration, the Office Assistant is responsible for performing various clerical and administrative tasks to ensure the smooth operation of the office. Key duties include sorting and distributing mail, greeting visitors and directing them to the appropriate staff, and coordinating with Managers to schedule or update appointments. The role also involves managing office supplies, organizing the workspace, onboarding new employees, and ensuring that office procedures are followed for efficient daily operations. Additionally, the Office Assistant will contribute to maintaining a positive company culture by organizing events, parties, and in-office activities for employees.

Your responsibilities

• Manage clerical tasks, such as sorting and distributing mail.
• Maintain office supplies inventory and reorder when necessary.
• Plan and organize office events, activities, and parties.
• Greet visitors and direct them to the appropriate employees.
• Monitor and update travel and visitor schedules.
• Collaborate with different departments as required.
• Ensure smooth day-to-day office operations.
• Schedule meetings and send calendar invites to attendees.
• Communicate with building management and vendors.
• Provide ad-hoc administrative support, including creating purchase orders.
• Assist with onboarding and welcoming new employees.
• Communicate and uphold office rules and etiquette.
• Take on additional tasks as needed on a day-to-day basis.

Is it really for me?

During this process you will meet :