Office administrative assistant Jobs in Boston, MA

Last updated: 12 hours ago

Promoted

Family Support Office Administrative Assistant

YMCA of Greater BostonBoston, MA, US

$48,000.00–$50,000.00 yearly

Full-time

Family Support Office Administrative Assistant.Senior Association Director of Family Support Services.Full time .This position focuses on providing administrative assistant...Show moreLast updated: 16 days ago

Promoted

Administrative Assistant

Boston IVFWaltham, MA, United States

Full-time

Boston IVF, Managed by RMA is seeking an Administrative Assistant.Hours will be Monday-Friday 9 : 00am-5 : 00pm with a rotating weekends at our Waltham location. This position resolves problems by worki...Show moreLast updated: 6 days ago

Promoted
New!

Administrative Assistant

Addison GroupBoston, MA, United States

$24.00–$30.00 hourly

Temporary

Position : Administrative Assistant.Administrative / Executive Assistant experience.We are seeking a dynamic Administrative Assistant to join our clients team, located in beautiful Boston, MA.As the h...Show moreLast updated: 12 hours ago

Promoted

Administrative Assistant

Monument StaffingBoston, MA, United States

Full-time

World renowned Boston based Hospital is seeking multiple Administrative Assistants across different departments.Candidates must have 1-3 years of administrative experience and a bachelor's degree.R...Show moreLast updated: 3 days ago

Promoted

Administrative Assistant

Beacon Hill Staffing GroupBelmont, Massachusetts, United States

$28.00 hourly

Part-time

YmF0Ljc5Mzk2LjQ3OUBiZWFjb25oaWxsLmFwbGl0cmFrLmNvbQ.Our client, a biotech company located in the Boston area, is seeking a Part Time Administrative Assistant to join their team for 3+ months.The rol...Show moreLast updated: 30+ days ago

Promoted

Administrative Assistant

Tufts UniversityMedford, MA, United States

$36.80 hourly

Full-time

The mission of the Office of Alumni Engagement is to inspire lifelong engagement with the Tufts Community.Through connections, shared experiences, and opportunities to give back, we empower Alumni ...Show moreLast updated: 30+ days ago

Promoted
New!

Administrative Assistant

Manning Personnel Group, Inc.Boston, MA, United States

$65,000.00 yearly

Full-time

A dynamic biotechnology firm is seeking an energetic, efficient, and versatile Administrative Assistant to join their growing team in Boston, MA! The ideal candidate is a personable, outgoing, and ...Show moreLast updated: 12 hours ago

Administrative Assistant - University Office (Hybrid)

ProPivotalBoston, MA

AdministrativeAssistant - University Office (Hybrid).Our client is a well-known University located right outside Bostonin Cambridge, MA. Being able to work for this institution looks good on any res...Show moreLast updated: 30+ days ago

Promoted

Administrative Assistant

Jobs for HumanityBoston, Massachusetts, USA

$22.00–$25.00 hourly

Permanent

This is a contract opportunity.This is a hybrid opportunity in Boston MA.We are looking for a motivated and detailoriented individual to provide essential administrative and operational support for...Show moreLast updated: 1 day ago

Promoted

Administrative Assistant

South Shore Retirement ServicesHingham, MA, United States

Full-time

Do you have a passion for delivering superior customer service while being a key player in the essential daily functions of a successful office? Our financial firm, South Shore Retirement Services ...Show moreLast updated: 8 days ago

Promoted

Administrative Assistant

Russell TobinBoston, MA, United States

Full-time

This assignment will start fully on-site with the possibility to become hybrid.To provide in-office administrative support to designated Fixed Income team members and backup support for all Fixed I...Show moreLast updated: 5 days ago

Promoted

Administrative Assistant

Zelis Healthcare, LLCBoston, MA, United States

Full-time

We are seeking an Administrative Assistant to serve as the primary administrative support to member(s) of our Client Management Leadership Team. This role is a critically important role, enabling th...Show moreLast updated: 8 days ago

OFFICE ADMINISTRATIVE ASSISTANT

New England SecurityMALDEN, US

OFFICE ADMINISTRATIVE ASSISTANT .About the Organization New England Security is a full-service security company specializing in armed and unarmed security guard patrol services, private investigati...Show moreLast updated: 30+ days ago

Promoted

Administrative Assistant

Hub Technology GroupCambridge, MA, United States

Temporary

HYBRID - 3 DAYS ON SITE IN BOSTON each week.Administrative Assistant will provide support for 1 or more individual(s).Responsible for managing calendars, creating documents, correspondence, spreads...Show moreLast updated: 8 days ago

Promoted

Administrative Assistant

Planet ProfessionalBoston, MA, United States

$22.00 hourly

Part-time +1

Local candidates only, this is on-site 5 days per week in Boston, MA • • •.Higher education or non-profit industry experience. Support the College of Arts & Sciences staff with general administrative t...Show moreLast updated: 6 days ago

Promoted

Administrative Assistant

VirtualVocationsDorchester, Massachusetts, United States

Full-time

A company is looking for an Administrative Assistant to the Cybersecurity Security Coalition for Advanced Learning and Education (SCALE). Key ResponsibilitiesManage calendar and travel arrangements ...Show moreLast updated: 2 days ago

Promoted

Administrative Assistant

NextPhase SearchQuincy, MA, United States

Full-time

Administrative Assistant / Client Service in Wealth Management!.This such a lovely group of people-they have almost no turnover! The people they have hired from us have raved about how warm and welc...Show moreLast updated: 5 days ago

Promoted

Administrative Assistant

Aquila TechnologyLexington, MA, US

Full-time +1

At Aquila Technology, you will see our team's passion every day, whether we are building a robust, policy-compliant IT system or stress-testing a system to identify gaps and security vulnerabil...Show moreLast updated: 2 days ago

Administrative Assistant - University Office (Hybrid)

Professional Staffing GroupBoston, MA

Full-time

Promoted

Administrative Assistant

Beacon HillBoston, MA, United States

$95,000.00 yearly

Full-time

Administrative Assistant to $95K - Work in Finance!.Our client, an established investment firm, is currently seeking an Administrative Assistant to join their team! In this role, the Administrative...Show moreLast updated: 8 days ago

Family Support Office Administrative Assistant

YMCA of Greater BostonBoston, MA, US

16 days ago

Salary

$48,000.00–$50,000.00 yearly

Job type

Full-time

Job description

Job Description

Description

Job title : Family Support Office Administrative Assistant

Reports to : Senior Association Director of Family Support Services

Employment Type : Full time

Department : Youth Development

Location : Association Office

Workplace type : Hybrid

Compensation : $48,000-$50,000

Position Summary :

This position focuses on providing administrative assistant support to the Senior Association Director of Family Support Services and the Youth Development business team to ensure compliance with state subsidy policies and regulations.

Key Responsibilities

Key Functions / Responsibilities :

Review weekly program attendance for accuracy.
Track child absences and follow up with program directors and business staff as needed.
Update and add family information onto Kinderwait, the state’s subsidy waitlist system.
Prepare and send EEC reassessment and funding availability letters.
Communicate with voucher agency staff as required.
Support with Youth Development compliance audits.
Complete technical, administrative, financial, and other projects as assigned.

Additional Responsibilities :

Access of professional development opportunities and attendance at relevant YMCA, EEC, and other external trainings and meetings.

Remain current in required and voluntary trainings in order to promote growth of mind, spirit and character values for all.

Maintain a high level of professionalism during all in-person engagements, adhering to a professional dress code to reflect the values and reputation of the YMCA.

Additional responsibilities as deemed necessary by supervisor and department needs.

Skills, Knowledge and Expertise

Skills, Knowledge and Expertise :

High School Diploma or equivalent required, Bachelor’s degree preferred.

Culturally competent and proven ability to work with people from a variety of different ethnic, socioeconomic, educational, religious, sexual, and generational backgrounds.

Proficiency to handle multiple tasks, work. independently, problem solve, and possess effective time management skills.

Strong interpersonal skills and the ability to work effectively as part of a team.

Excellent verbal and written communication skills.

Intermediate level knowledge of Microsoft Word, Excel and Outlook.

Knowledge of CCFA and Kinderwait.

Work Environment :

The noise level in the work environment is usually moderate.

Occasional evening and weekend work may be required.

Some travel may be required.

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to stand, walk, use hands, handle, or feel objects, tools, or controls, talk and listen. The employee frequently is required to sit and reach with hands and arms.

The employee must occasionally lift and / or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.

Required Training / Certifications :

Child Abuse Prevention (within 30 days of employment).

Respect in the Workplace and Sexual Harassment (within 30 days of employment).

Team Leader Certification.

EEC Financial Assistance training modules.

Child Care Financial Assistance System (CCFA).

YMCA Internal Software.

Others to be determined.