Facilities assistant Jobs in Alexandria, VA

Job Description

Job Description

Bright Beginnings, Inc., is a non-profit organization that operates early childhood and family learning centers for families experiencing homelessness. Our mission is to meet the needs of children and families living in homeless environments by providing children with a safe, nurturing educational environment, preparing them to enter kindergarten ready to learn, and supporting homeless parents in stabilizing their home lives and becoming self-sufficient.

Summary : The Education Administrative Assistant position provides administrative support for Bright Beginnings' Education Services functions. It is responsible for supporting the centers, monthly, and annual administrative functions

Essential Duties :

• Handles sensitive materials and documents, maintaining the highest levels of confidentiality.
• Provides customer service to organization employees.
• Provides administrative support in the area of Education Services.
• Performs administrative and clerical tasks.
• Maintains employee records by ensuring all employee files comply with OSSE, Head Start, and Department of Labor Standards.
• Maintains accurate and detailed personnel files, including professional development certificates, credits, and all required documents.
• Tracks employee data in ChildPlus, TeachBoost, HRIS, and other relevant systems.
• Performs file audits to ensure that all required employee documentation is collected and maintained.
• Assists in managing monthly reports to Federal and District government agencies and grantors.
• Assists in preparing for all NAEYC recertification, Head Start reviews, OSSE annual inspections, and licensing renewal processes.
• Processes employees’ requests and provides relevant information.
• Assists with maintaining classroom and office equipment, supplies, and inventory.
• Manages the department’s telephone center and addresses queries accordingly.
• Serves as a member of the administrative assistants’ pool.
• Other duties as assigned.

Qualifications :

Physical Demands :

Employee Acknowledgment :

The job description is intended to provide an overview of the position's requirements. As such, it is not necessarily all-inclusive, and the job may require other essential and / or non-essential functions, duties, or responsibilities not listed herein. At its sole discretion, management reserves the right to change, alter, and / or otherwise modify this job description at any time. Nothing in this job description is intended to create a contract of employment of any type or kind. Employment at Bright Beginnings is strictly on an at-will basis.