Executive assistant Jobs in Coral Springs, FL

Overview :

We are seeking a highly organized and proactive Executive Assistant to support our executive team. The Executive Assistant will be responsible for a wide range of administrative and executive support-related tasks, working independently with little or no supervision. This role requires a well-organized individual who is flexible and enjoys the administrative challenges of supporting a diverse team of people.

This role will provide assistance with many day-to-day functions of the HR department. In this role, you will be the first responder to employee inquiries and answer questions, provide information and / or connect employees with other resources.

What You’ll Do :

• Advise the CMO to set up new hires who require Wrike and / or Pipedrive access or training.
• Assist with IT standardization for e-signatures, profile photos, access levels, and onboarding activities.
• Offer executive support for the CEO and VP of HR.
• Perform general office administrative duties including procurement of supplies and equipment, scheduling meetings, and event management.
• Manage credit card reports for the CEO and administer the Corporate Office Card.
• Maintain email distribution lists.
• Work with the SVP of Sales of Supplier Diversity Management applications.
• Manage company FedEx account.
• Provide notarization services.
• Other professional administrative, office management and miscellaneous duties as required.

Qualifications

5 years of general administrative experience working with executive-level employees.

Strong MS Office 365 skills, including SharePoint, Outlook, PowerPoint, Word, and Excel.

Excellent organizational and time management skills.

Strong written and verbal communication skills.

Ability to handle confidential information with discretion.

Proactive approach to problem-solving with strong decision-making capability.

Ability to work independently and as part of a team.

Notary Public

Education :

Bachelor’s Degree or equivalent work experience required.

Additional certifications in office administration or related fields are a plus.

Continuous learning and professional development in relevant areas are encouraged.

About Us

As turnkey fiber build experts, ByVerTek, LLC supports large MSOs and telcos, overbuilders, municipal power companies and other clients who build, upgrade and maintain the physical infrastructure that delivers high-speed internet, video, voice and wireless services. The company manages and performs projects related to the aerial and underground construction and engineering functions that carry these services, from residential and commercial builds to state-wide fiber network expansions. For more information, please visit ByVerTek.com.

Job Type : Full-time

Benefits :

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance

Job Type : Full-time

Schedule :

Day shift

Monday to Friday

Education :

Bachelor's (Required)

Experience :

Executive administrative support : 2 years (Required)

Ability to Commute :

Boca Raton, FL 33487 (Required)

We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, marital status, family status, pregnancy, or other legally protected status (collectively, "protected statuses"). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

DISCLAIMER

The above job definition information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on changing business needs and conditions.