City clerk Jobs in Indianapolis, IN

Job Description

Job Description

Interview Type : Webcam only

Work Arrangement : Onsite

Engagement Type : Contract

Short Description :

Performs a variety of accounting and customer service program duties involving financial record keeping and transactions including payroll, accounts payable, and accounts receivable.

Complete Description :

OVERVIEW

5 plus years of experience. Responsible for a variety of important and complex clerical functions and responsibility for large sums of money and other valuables.

DUTIES

Maintains official agency financial records and is responsible for certifying their accuracy

Exercises limited purchasing and inventory control

Assists in preparation and control of agency budget

Receives, deposits, distributes, and accounts for monies, securities, or other valuables

Authorizes payment of vouchers or prepares voucher for directors signature

Writes checks, transmits payments, audits transactions, posts and processes encumbrances and expenditures and performs transactions utilizing the correct department forms and records as needed

Checks requisitions for quality, quantity, and price per Quantity Purchase Award contract

Figures monthly profit-loss statement or makes other computations and calculations on agency records

Prepares monthly, quarterly, and yearly financial reports

Negotiates settlement of accounts

Operates all types of office equipment and orders equipment and repairs

Lets and re-lets leases and arranges auctions, sales and receipt of bids

Performs related duties as required.

JOB REQUIREMENTS

Working knowledge of bookkeeping, auditing, contracts and contracting procedures

Working knowledge of department functions and office procedures

Effectively communicate, both orally and in writing

Ability to learn the operation of all kinds of office equipment

Ability for solving different problems, some of which may not have been previously encountered

Ability to work under pressure and to practice diplomacy, tact and courtesy

Ability to maintain confidentiality

Aptitude for business, mathematics, and public relations

Ability to accurately handle money and other items of value and eligible to be bonded.

DIFFICULTY OF WORK

The work varies from day to day and involves some independent decisions and applying established procedures and techniques.

RESPONSIBILITY

Incumbent receives general instructions and follows established procedures without further supervision other than minimal need for assistance in performance of duties. Incumbent approves payments and claims on state funds and is responsible for purchases. Incumbent assumes responsibility for work of others in office in absence of director. Work is reviewed on a spot-check basis to ensure compliance with established procedures. Errors, carelessness, and incorrect decisions may result in substantial inconvenience to the employing department and significant adverse effects.

PERSONAL WORK RELATIONSHIPS

Incumbent works with a wide range of persons including supervisor, other employees in organization, other agency personnel, inmates, patients, court personnel, contractors, medical personnel, insurance company representatives, educators, administrators, vendors, buyers, and the general public. The purpose of these relationships is to interpret policy, ensure the accomplishment of duties and services, ascertain that specifications are met, and check for accuracy or correctness of procedures. Incumbent promotes efficiency, facilitates good interpersonal staff relationships, and provides information.