Administrative specialist Jobs in Washington, DC

Summary The FRTIB is looking for a highly qualified and motivated individual to serve as an Administrative Specialist. This Job Opportunity Announcement (JOA) may be used to fill other Administrative Specialist, GS-0301-9 / 11 positions within the FRTIB in the same geographical location with the same qualifications and specialized experience. Responsibilities This vacancy will close on the date 150 applications have been received, or 11 : 59 p.m. on January 24, 2025, whichever comes first. The major duties of the position are : Requests, consolidates and performs quality control functions for materials for upcoming Board meetings. Develops, reviews and updates Board Meeting procedures and checklists as needed to ensure efficiency and effectiveness. Supports calendar maintenance as well as book travel for conferences, training of the Executive Director, Deputy Executive Director, and Internal Audit Director. Reviews and analyzes incoming inquiries, reports, and memoranda to recommend most appropriate routing and attention within the Agency and provide advice toward leveraging and coordination of resources for greatest effectiveness and efficiency. Helps plan, coordinate, execute events and meetings including board meetings, all hands meetings, and agency gatherings. Serves as Office liaison to Records Management Branch and provides guidance and support as needed to develop and update records schedules, file plans and procedures, identify documents to be archived or destroyed, and identify and provide documents required in response to audits. Serves as the Offices Government Purchase Card holder. Monitors and conducts periodic reviews of purchasing related data and documents ensuring compliance with Agency and Federal policies, regulations, and procedures. Supports ED in drafting and editing of emails and presentations, ensuring professional and polished artifacts. Responds professionally and thoughtfully to inquiries and administrative problems brought to the office by members of the staff, other FRTIB organizations, or external organizations and individuals. Maintains correspondence databases and creates visual artifacts with Microsoft tools for senior management consumption. As a member of OED, communicates with the Board, and agency senior leadership and staff. Produces materials and communications with appropriate grammar, spelling and are complete, concise, and orderly. Requirements Conditions of Employment U.S. citizenship is required. All qualification requirements must be met by 01 / 24 / 2025. Your application package will not be considered if it is missing any of the required documents listed under the "Required Documents" tab. Failure to submit required documentation will impact your eligibility for this position. If you have any concerns or questions regarding required documents, please contact FRTIB Operations (contact information is noted below in this announcement) prior to the closing date of this announcement. Probationary Period. One-year probationary period may be required. Selective Service. If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Background Suitability Investigation. Continued employment is contingent upon satisfactory completion of a background investigation and the granting of a federal suitability or security clearance. If selected, you may be offered tentative employment until the background investigation has been fully adjudicated. Applicants who have held a General Schedule (GS) position within the last 52 weeks must meet the Time-in-Grade Requirement, which is 52 weeks of federal service at the next lower grade, GS-7 for the GS - 9 and GS-9 for the GS -11. Qualifications To qualify for : GS 9 : Specialized Experience : Applicants must have at least one year of full-time specialized work experience comparable in scope and responsibility to the next lower level, GS- 7, in the federal government. Specialized experience is defined as : One year of specialized experience, equivalent to the GS-7 level, that includes : (1) providing administrative support in the areas of correspondence management, office operations and travel; (2) interpreting and applying administrative policies and procedures to provide accurate and timely guidance to supervisors and employees; (3) records management; (4) creating budget estimates and projections, and monitoring; (5) using Microsoft Office Suite applications to create and update documents, presentations and spreadsheets; (6) drafting written correspondence to convey information and guidance on administrative processes and procedures; and (7) consolidating general meeting and budget material for management review. Or Master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree. GS11 : Specialized Experience : Applicants must have at least one year of full-time specialized work experience comparable in scope and responsibility to the next lower level, GS-9, in the federal government. One year of specialized experience, equivalate to the GS-9 level, that includes : evaluating and analyzing programs and operations and making recommendations for improvement; applying data analyzing skills in the development of budget and / or financial related reports; and overseeing / managing the operations or administrative functions of an office. Or Ph.D or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations. Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.Specialized experience must meet 52 weeks equivalent to the next lower grade level. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Education If there is an education requirement, or if you are using your education to qualify for this position, you must provide your transcripts to support your educational claims. Transcripts may be unofficial copies, but they must come from an accredited college or university, and they also must include course names and the number of credit / semester hours. Click here to search the database of accredited institutions. Foreign Education. If you are using education completed at foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in the interpretation of foreign education programs. Foreign education must be deemed equivalent to that gained at an accredited U.S. education program. For further information visit the U.S. Department of Education's website concerning foreign qualifications. Additional Information The FRTIB offers wonderful benefits and work / life-balance flexibilities to help empower and reflect respect for our employees. Our comprehensive benefits package includes paid time off , life insurance, health benefits, and participation in the federal retirement system. We offer, as applicable, flexible work hours, telework, annual and sick leave, transit and childcare subsidies, free and confidential employee assistance and occupational health referral services, free on-site fitness center, and off-site fitness membership reimbursement. Further benefits and flexibility details are located here : FRTIB Employee Benefits. The FRTIB offices are conveniently located within a few blocks of the Union Station metro station. In addition, private parking is available in the building at the posted daily and monthly rates. Relocation expenses are not authorized for this position; however, other recruitment incentives may be authorized.