Administrative specialist Jobs in Houston, TX
Last updated: 4 days ago
Essential Duties and Responsibilities.Provides administrative support to Office Administrator.Reconciles invoices for various vendors and prepares check requests.
Processes monthly American Express ...Show moreLast updated: 30+ days ago
D Aceto Services LLC is seeking a detail-oriented and proactive Administrative Support Specialist to join our remote team.
In this role, you will provide comprehensive administrative support to vari...Show moreLast updated: 30+ days ago
Our client is currently seeking a Marketing and Administrative Specialist in Houston, TX.Develop and direct visual content across various platforms including print, digital, and other mediums.Lead ...Show moreLast updated: 30+ days ago
The future you want is within reach.At PCL, we build the places where life happens and find camaraderie in the process.We're a community of builders committed to building better communities.That's ...Show moreLast updated: 6 days ago
Are you a proactive problem solver who enjoys supporting a diverse group of technical specialists and delivering the highest-quality work? Are you looking for a career opportunity that allows you t...Show moreLast updated: 14 days ago
Administrative Support Specialist.Litigation Coordinator and join our growing team.The ideal candidate must be highly organized with the ability to multi-task, work efficiently in a team-oriented s...Show moreLast updated: 27 days ago
At Lutech Resources, we thrive by making you successful.On any given day, more than 3,000 individuals go to work at Lutech Resources jobs.
When you partner with us, you’re joining a team that : .Appre...Show moreLast updated: 14 days ago
This is a 2-week contract position and would only be need for February 18-21 & February 24-28.Handle and coordinate active calendars.
Ensure file organization based on office protocol.Provide ad hoc...Show moreLast updated: 12 days ago
Schedule Catering Requests (breakfast, lunch, snacks).Transportation Requests (airport, hotel, office).Submit expense reports for transportation & catering.
Briefing Day catering services (set out f...Show moreLast updated: 4 days ago
About the job Online Data entry / Administrative specialist.We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude for our remote Data entry / Administrativ...Show moreLast updated: 22 days ago
Training and Communication Administrative Specialist.The purpose of this project is to develop and maintain a national case coordination program which provide child welfare-based recommendations fo...Show moreLast updated: 30+ days ago
KBR Sustainable Technology Solutions (STS) provides holistic and value-added solutions across the entire asset life cycle.
These include world-class licensed process technologies, differentiated adv...Show moreLast updated: 30+ days ago
Independence Marketing Group is seeking a highly organized and customer-focused.Contracting Specialist - Administrative Assistant.
In this role, you will be the main point of contact for our agents,...Show moreLast updated: 12 days ago
Administrative Specialist
Baker BottsHouston, TX , USFull-time
- Promoted
Administrative Support Specialist (Remote)
D Aceto Services LLCHouston, TexasQuick Apply
Marketing and Administrative Specialist
The Judge GroupHouston, TXPermanent
Human Resources & Administrative Specialist
PCL ConstructionHouston, TX, USFull-time
- Promoted
Administrative Specialist
SWCA Environmental ConsultantsHouston, TX, United States$19.95–$25.73 hourly
Full-time
- Promoted
Administrative Support Specialist
Hancock FirmHouston, TX, United StatesFull-time
- Promoted
SAP Data Specialist / Administrative Assistant
LutechResourcesHouston, TX, United StatesFull-time
Pharmacy Administrative Specialist - Specialty Pharmacy
Houston MethodistHM Willowbrook Hospital - State Hwy. Houston, Texas Pharmacy Administrative Specialist - Specialty Pharmacy.REFER A FRIEND Current Employees Apply BACK.HM Willowbrook Hospital - 18220 State Hwy.
Houston, Texas 77070 Job Ref : 64126 Talent Area : Pharma...Show moreLast updated: 30+ days ago
- Promoted
Administrative Assistant
Planet ForwardHouston, TX, United StatesFull-time
- Promoted
Administrative Assistant
Apex SystemsAustin, Texas Metropolitan Area, United StatesFull-time
- Promoted
Online Data entry / Administrative specialist
Online Remote JobsHouston, TX, United StatesFull-time
- Promoted
Spacesuit Knowledge Capture Administrative Specialist
AmentumHouston, TX, United States Are you passionate about human space exploration, understanding the origins of the universe, and working with a passionate and diverse team to make a difference? If you are, we need you!.We need yo...Show moreLast updated: 14 days ago
- Promoted
Spacesuit Knowledge Capture Administrative Specialist
JacobsHouston, TX, United States Are you passionate about human space exploration, understanding the origins of the universe, and working with a passionate and diverse team to make a difference? If you are, we need you! .We ne...Show moreLast updated: 14 days ago
Training and Communication – Administrative Specialist
ICFTexasRemote
Full-time
- Promoted
Administrative Specialist
Tetra TechHouston, TX, United States At Tetra Tech, we are Leading with Science to solve the world's most complex challenges.Our industry-leading experts in engineering and consulting are committed to driving positive change in commun...Show moreLast updated: 14 days ago
Administrative Specialist IV
KBRHouston, TexasFull-time
Administrative Enrollment Specialist (52819)
International Education CorporationHouston, TX Who Are We : Sage Truck Driving School is a leader in post-secondary career education and we are obsessed with student success.
Our company is fast-growing and has opportunities for growth and advanc...Show moreLast updated: 30+ days ago
- Promoted
Administrative Specialist (Oil and Energy)
Wellbore Integrity SolutionsHouston, TX, United States About Wellbore Integrity Solutions.Headquartered in Houston, Texas, Wellbore Integrity Solutions (WIS) operates globally in the oilfield services sector, with a suite of products, applications and ...Show moreLast updated: 14 days ago
Contracting Specialist - Administrative Assistant
Independence Marketing Group IncHouston, TX, US$15.00–$16.50 hourly
Full-time
Operations Administrative Specialist Job
ArkemaHouston, TX, United States Our Houston, TX site is seeking a dynamic Operations Administrative Specialist to provide administrative support for the operations department within the site.
This role reports to the Operations Ma...Show moreLast updated: 30+ days ago
Administrative Specialist
Baker BottsHouston, TX , US30+ days ago
Job type
- Full-time
Job descriptionPrepares PowerPoint presentations as needed. Prepares Excel documents as needed. Helps with the planning of the firm’s annual summer and holiday events. Other duties and projects as assigned by Office Administrator or Partner in Charge. Four-year college degree in General Business or a related field is strongly preferred. A minimum of two (2) to three (3) years of experience in a professional business environment and responsible for a variety of administrative support duties that required excellent communication and organizational skills, attention to detail, and advanced computer skills. Law firm or other professional service firm experience is desirable; a combination of relevant education and experience will be considered. Ability to gather data, compile information, and prepare reports as well as verify data input and correct errors. Ability to communicate effectively, both orally and in writing. Ability to interact and communicate with people over the telephone, often in stressful situations. Ability to perform detailed work accurately, thoroughly and consistently. Ability to prioritize, multi-task and work in a fast paced environment, work under pressure and interact with all levels of staff and management effectively. Ability to use independent judgment and to manage and impart confidential information. Must have strong organizational, decision-making, analytical and problem solving skills. Must be able to work independently with little supervision. Must have strong customer service skills. Must exhibit strong interpersonal skills and patience and be able to maintain effective relationships with co-workers and employees. Must be able to work as a team lead to effectively and successfully complete approved projects. Must be reliable and a self-starter. Must have working knowledge of Microsoft Office Suite, including MSWord, Outlook, Excel, and PowerPoint. Adobe Acrobat, is a plus. Flexibility to adapt quickly to changing priorities is required. Professional appearance is required. Extensive daily contact with lawyers, staff and colleagues. Frequent contact with outside vendors. Potential contact with candidates for permanent or summer employment. Must be able to routinely lift and carry file folders weighing up to 5-10 pounds. Must be able to work at a computer for considerable periods of time. Position requires extensive telephone use. Must be able to lift, squat, kneel and bend. Position requires the ability to visit face-to-face and on the phone with lawyers, staff, clients and event planners. This position requiresa solid attendance record. Work is normally performed in a typical office work environment. Position is full-time and requires a five-day workweek and standard hours as outlined in the firm policy manual. Work frequently requires more than the regularly scheduled hours per week to perform the essential duties of the position especially during the spring and fall months. Must be available to work overtime, including weekend hours, when necessary to meet established deadlines or stay current with occasional peaks in workload. Must be willing to change regular work schedule to meet the needs of the Firm. Must be able to perform essential duties of the position with time constraints and frequent interruptions. Ability to work well in high pressure environments. Must be able to make site visits for event planning purposes. This role may be hybrid and will require a minimum of three days per week (or at least 60%) present in the office, and up to two days per week (40%) may be performed remotely.
Essential Duties and Responsibilities
- Provides administrative support to Office Administrator.
- Reconciles invoices for various vendors and prepares check requests.
- Processes monthly American Express bills and charitable donations.
- Maintains Excel Spreadsheets for projects and various other data.
- Maintains parking records for various Firm contracted parking garages, including parking voucher logs. This may require the ability to work at a computer for considerable periods of time.
- Assists Office Administrator in coordinating employee reviews.
- Assists with planning, set up and break down of various office wide special events. This requires the ability to peruse the event space without the assistance of others. This may also require the ability to lift, squat, kneel and bend as well as use a step ladder, as set up of some events may entail hanging décor in obscure or high places.
- Responsible for various Firm related projects, including creating event décor and signage. This requires the ability to think creatively.
- Corresponds with vendors. This requires the ability to effectively communicate in person and via telephone.
- Submits vendor and employee conflicts checks.
- Books conference rooms for various Firm meetings.
- Responsible for inputting and deleting of data in the Firm’s centralized security system. Backing up the SME, security matter expert, with all security related matters , but not limited to, working with other BB offices to address security related issues. Also includes training of local security support.
- Assists Office Services Manager with various projects and facilities related issues. Including submitting requests as needed to building management for general office related issues.
- Responsible for booking travel arrangements for the Office Administrator, including flights and hotel accommodations.
- Conducts Internet research as assigned.
- Assists with coordinating fire warden program / emergency preparedness program and responsible for maintenance of equipment.
- Assists with coordinating office events and off-site events.
- Actively involved in office wide activities committee. Including planning phase, meeting agendas, and execution of event and clean up.
- Assists with other projects and duties as assigned by Office Administrator and Houston Managers.
Other duties and responsibilities
Knowledge and Skills :
Extent of Contact (Within and outside the Firm)
Physical Demands
Working Condition and Environment
Baker Botts is committed to cultivating a culture where our attorneys and staff thrive professionally and personally. We are proud to offer a comprehensive designed to support and enhance the overall wellbeing of our employees and their families.
Baker Botts