Part-time Administrative Jobs in Irvine, CA

University of California Irvine

Temporary Medical Administrative Assistant

Updated : Mar 16, 2022

Location : UC Irvine Campus

Job Type :

Department : Temporary Employment Services

Job Opening ID : 32987

Reports To : UCI Temporary Employment Services (TES) Manager

Working Title : Temporary Medical Administrative Assistant

Department : UCI Temporary Employment Services (TES) Department

Bargaining Unit : CX

FLSA : Non-Exempt

Job Code : 004722

Job Location : UCI Campus - Irvine / Med Center-Orange

Percent of Time : 100%

Work Schedule : 8-5, M-F (Hours may vary)

Employee Class : Floater

Position Summary :

This recruitment is for Temporary Medical Administrative Assistant positions through UCI's internal temporary service.

UCI Temporary Employment Services (TES) is continuously seeking applicants to assist in filling the temporary needs of the UC Irvine Campus in Irvine and the UC Irvine Medical Center in Orange. We recruit for this position on an on-going basis in order to build a talent pool of potential candidates.

We are seeking applicants with a wide range of administrative and professional experience. Administrative duties range from front office assistance to providing executive-level support to office managers and directors. This temporary position provides administrative support to the Medical Clinics (Primary Care & Specialty), Ancillary Departments (Laboratory, Pharmacy, Radiology, Nursing), and their respective managers and supervisors within a UCI medical clinic / office. In addition, this position provides backup support to the Office Manager and to the Administrative Assistant as may be necessary. The incumbent is frequently called upon to handle large amounts of sensitive and confidential material with diplomacy and tact. In addition, this position must be able to successfully interact with a wide range of individuals, including but not limited to : patients, patient family members, students, parents of students, managers, supervisors, faculty, staff representatives from various departments across the campus and third party vendors.

Compensation Range : 24.66 / hr

Required :

• Experience as an assistant to Management staff
• Demonstrated knowledge of all Microsoft applications including Outlook, Excel, Word, Visio and PowerPoint
• Superior and effective interpersonal and communication skills
• Demonstrated interpersonal skills to establish and maintain cooperative working relationships with other departments, campus staff & faculty, external vendors, UCOP, and students
• Knowledge of English grammar, punctuation, and spelling
• Skill to compose, edit, and proofread correspondence and reports
• Ability to make independent judgments and decisions about office procedures and policies to effectively apply to individual and specific situations
• Demonstrated ability to handle confidential matters / information with tact and discretion. Demonstrated ability to work in a dynamic environment of rapidly changing priorities and frequent interruptions

Preferred :

Please attach your resume.

TEMPORARY EMPLOYMENT

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certain temporary assignments may require clearance of health physical or require a valid California Driver's License for driving university vehicles.

The majority of our temporary positions are Monday - Friday, 8 : 00 a.m. - 5 : 00 p.m., however, we also have occasional part-time, weekend and evening hours available. Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave.

Please note that we recruit for this position on an on-going basis in order to build a talent pool of potential candidates. When a position becomes available, we will review applicants at that time. Due to the volume of resumes that we receive, only those candidates selected for interviews will be contacted. Thank you for your interest in employment with UCI Temporary Employment Services

CONDITIONS OF EMPLOYMENT

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment :

Background Check and Live Scan

Legal Right to Work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page : https : / / hr.uci.edu / newhire / conditions-of-employment.php

CLOSING STATEMENT

The University of California, Irvine is an Equal Opportunity / Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI's Employee Experience Center (EEC) at [email protected] or at (949) 824-0500, Monday - Friday from 8 : 30 a.m. - 5 : 00 p.m.

To apply, visit https : / / careersucirvine.ttcportals.com / jobs / 9051471-temporary-medical-administrative-assistant

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