Administrative director Jobs in Moreno Valley, CA

Celestar Corporation is seeking an Administrative and Technical Support : Background Investigations [BI] Administrative Specialist supporting the Defense Counterintelligence and Security Agency (DCSA) Field Operations Background Investigations (BI) Administrative and Program Support Services Task Order located primarily in Riverside, CA. If interested and qualified, we welcome you to apply for this challenging opportunity.

ANTICIPATED AWARD : March 20th, 2025

ANTICIPATED START : April 1st, 2025

PERIOD OF PERFORMANCE : 1 Base Year +2 Option Years

LOCATION : Riverside, CA

Salary Range : $40,000 - $70,000 Annually

Salary is commensurate with education, experience, knowledge, skills, and abilities, while also considering internal consistency and market alignment)

CLEARANCE REQUIREMENT : Active Secret Security Clearance

About Us :

Celestar, a proud Veteran-Owned company, offers highly competitive salaries and benefits. Our comprehensive benefits package includes company-paid employee and family dental insurance, employee health insurance, life insurance, and disability coverage. Additionally, we provide a 401(k)-retirement plan with company matching, paid holidays, and personal time off.

Responsibilities :

• Personnel performing the Administrative and Technical Support tasks provide the General Office Support Services functions.
• Provide administrative management and program support at the regional headquarters and Field offices to assist in ensuring timely initiation, tracking, and completion of all administrative duties, to include but not limited to, analytical and portfolio support reducing the administrative burden on field managers.
• Records and File Management : Perform record and file management functions, electronic and physical, maintenance, and accurate data gathering and data entry. Responsible for setting up new electronic or hard copy files and preparing records for transfer or destruction in accordance with DCSA Policy.
• Employee in-and-out processing : Assist the Hiring manager / Supervisor / Leadership with in-and-out processing of civilian employees.
• Office operational policies and procedures : Required to research, implement and explain DoD, DCSA and internal office operational policies, procedures, and requirements referring to a variety of sources utilizing oral and written communication skills, as required.
• Support to the Mission and / or Regional Directorates : Provides assistance, phone and desk coverage for the assigned Division / Directorate / Office.
• Assists in the preparation of time and attendance reports by means of an automated system.
• Trained and proficient with the Microsoft Office Suite Software and capable of creating a wide variety of documents such as reports, spreadsheets, plan of action and milestone project files, and presentations from data and information located in internal DCSA databases, as required.
• Responds appropriately to requests from internal and external offices, distributes correspondence, circulates information, etc., to other staff (to include senior staff) internal and external to DCSA, as required.
• Preparation of packages and classified document maintenance : Required to prepare and revise reports, letters, memoranda, statements, forms, and similar documents from handwritten or rough copy materials.
• Tracking / managing the BI inventory of equipment and vehicles.
• Tracking and send notifications for quarterly and annual training.
• Additional duties include but are not limited to : Maintain / update the Org chart; As necessary assist with updating the SharePoint site; Maintain / update distro lists for outlook; Organize and schedule regular Teams meetings; Update briefing slides and when applicable submit for release approval.

Required qualifications / skills :

Come onboard with a company that Values its Employees!

Celestar Corporation is an Equal Opportunity Employer. The Celestar Corporation prohibits discrimination, harassment, and retaliation in employment based on race; color; religion; genetic information; national origin; sex (including same-sex); sexual orientation; gender identity; pregnancy, childbirth, or related medical conditions; age; disability or handicap; citizenship status; marital status; service member / protected veteran status; or any other category protected by federal, state, or local law.