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Administrative Assistant

45244 32nd St W, Lancaster, CA 93536, USA

• Lancaster, CA, USA Req #11216

Friday, December 27, 2024

Title : Administrative Assistant

Department : Interim Housing

Reports to : Senior Director

Site : Kensington Campus, 45244 32nd St West, Lancaster, CA 93536

Schedule : Monday-Friday, 8am-4 : 30pm

Status : Full-Time, Non-Exempt, Non-Management

Benefits : Medical,Dental, Vision, Retirement Planning (403b), Employee Assistance Program (EAP), etc.

Summary

The Administrative Assistant is responsible for providing professional administrative support to the Kensington site director and management team to ensure organized, efficient and professional operations at the Kensington campus. The Administrative Assistant possesses the necessary skills to work effectively with site leadership, staff, clients and all community stakeholders to accomplish the strategic goals of the program.

Essential Duties and Responsibilities

1. Provide administrative support to the site director and lead staff, including but not limited to calendar management, mail processing, telephones.

2. Serve as the Receptionist, ensuring the front desk is adequately staffed so that calls, visitors, mail and deliveries are handled correctly, and that all associated duties are performed appropriately including scheduling conference rooms, maintaining the cleanliness of kitchen / staff break room, and receiving donations, etc.

3. Ensure office supplies, meeting supplies, and program supplies are ordered, tracked, receivedand stored appropriately.

4. Coordinate meetings, materials preparation, and room set-up and issue resolution.

5. Assist in ensuring the cleanliness of the office and other service areas.

6. Assist with special projects, staff training, and other general office tasks as needed or assigned.

7. Serve as the first point of contact for the site / project - greet and assist clients, visitors, donors, etc. and direct or refer them to the appropriate staff.

8. Ensure common work stations are stocked and equipment is in working order (copiers, coffee, phones, etc.)

9. Maintain a positive, friendly attitude and general helpfulness towards all visitors, staff, and clients

10. Maintain a safe work environment and confidentiality at all times

11. Be proactive, creative, and flexible in determining, evaluating, researching, and resolving issues

12. Organize and prioritize multiple activities to meet all external and internal deadlines

13. Maintain professional demeanor that reflects positively on the agency

14. Demonstrate respect and courtesy toward others

15. Able to thrive in a work environment emphasizing teamwork and collaboration

16. Respond promptly in all aspects of communication

17. Work with minimum supervision

18. Perform other duties as assigned

Qualifications

1. B achelor's degree required or a minimum of 3 years' experience working in a social service organization or nonprofit

5. Exhibit a high degree of professionalism, business judgment, tact, and diplomacy; able to

10. Able to develop and maintain strong relationships with clients, management, staff, donors and community members.

Preferred Qualifications

1. Comfortable working with individuals experiencing homelessness, domestic violence, living with mental illness and / or substance addictions

2. Previous management experience.

3. Minimum 40 WPM typing speed

4. Bilingual Spanish

Work Environment

1. Combination of field and office environment

2. Regularly required to sit, stand, bend; occasionally lift or carry up to 35 lbs.

3. On occasion walk or drive to different local sites

4. Will necessitate working in busy and loud environments

5. Will be exposed to elements like cold, heat, dust, noise and odor

6. May need to bend, stoop, twist and sit throughout the day

EXPECTED BEHAVIORS OF ALL STAFF

Equal Opportunity Employer

The People Concern is an equal opportunity employer dedicated to non-discrimination in employment. We select the most qualified individual for the job basedon job-related qualifications regardless of race, color, age, sex, religion, national origin, disability, ancestry, marital status, credit history, sexual orientation, arrest and court record, genetic information, veteran status or any other status protected by federal, state or other applicable laws.

About the People Concern

The People Concern empowers the most vulnerable among us to rebuild their lives. One of Los Angeles County's largest social services agencies, The People Concern was formed in 2016 in a merger of two trusted social service organizations based in Los Angeles County, OPCC and Lamp Community. Informed by more than fifty-eight years of work in the community, The People Concern is a leading provider of, and advocate for, evidence-based solutions to the multi-faceted challenges inherent in homelessness and domestic violence.

With compassion and profound respect for those we serve, we provide a fully integrated system of care - including outreach, interim housing, mental and medical health care, substance abuse services, domestic violence services, life skills & wellness programs, and permanent supportive housing - tailored to the unique needs of homeless individuals, survivors of domestic violence, challenged youth, and others who have nowhere else to turn.

The People Concern's model of integrated and comprehensive care empowers our participants to navigate the multi-faceted obstacles in their lives, become their best selves, and ultimately, connect with and contribute to their communities.

Benefits & Perks

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