Administrative assistant Jobs in Greeley, CO

Job Description

Who We Are :

Space is a critical domain, connecting our technologies, our security and our humanity. While others view space as a destination, we see it as a realm of possibilities, where we can do more— we can innovate, invest, inspire and integrate our capabilities to transform the future.

At Lockheed Martin Space, we aim to harness the full potential of space to cultivate innovation, reduce costs, and push the boundaries of what technology can achieve. We’re creating future-ready solutions, focusing on resiliency and urgency through our 21st Century Security® vision.

We’re erasing boundaries and forming partnerships across industries and around the world. We’re advancing spacecraft and the workforce to fuel the next generation. And we’re reimagining how space can connect us, ensuring security and prosperity.

What does this role look like?

The Executive Administrative Assistant position will provide a variety of administrative and clerical duties directly supporting Lockheed Martin’s Vice President of Space Communications.

This is a multi-faceted role, providing moderate to complex recurring and ad hoc tasks in a dynamic environment. This position requires solid organization and time management skills, strong attention to detail and ability to anticipate needs through proactive identification of opportunities to engage or improve upon.

The selected candidate must demonstrate the ability to effectively multi-task in an executive-level deadline-driven environment as well as establish repeatable, consistent processes for ongoing projects. Further, the selected candidate will demonstrate clear and collaborative communications skills appropriate to a variety of business partners and an ability to build and maintain positive working relationships across the Communications team and its partners.

In this role will offer you the following daily key responsibilities :

• Professionally interfacing with members of the Space Communications team, Lockheed Martin Space Executives, Leadership and employees as well as internal and external customers,
• Proactive calendar maintenance, coordinating / establishing meeting requests and other requests to the Communications VP office,
• Basic administrative support to the Communications team which includes office support (ordering supplies, etc.) and provide meeting support to the Communications team employees (room reservations, meeting assistance, etc.),
• Limited budget support, invoice processing and ordering,
• Demonstrates initiative, managing multiple priorities, tasks, problem-solving with minimal direction,
• Arranging travel, prepares and processes expense reports for the Communications VP,
• Prepares and processes expense reports for three Directors,
• Utilizes full complement of Microsoft Office Suite and SharePoint sites,
• Space Administrator for all PIRA including preparing and coordinating presentation materials, uploading documents and making edits / updates to overall Space system for all Public Information Release processes,
• Assisting in scheduling for visitors and reporters,
• Performs additional duties including special projects, event planning and tasks as required,
• The listed responsibilities and duties outlined in this job posting may be altered or updated by the employer at any time, without prior notice, depending on the needs of the company or role evolution.

This position does not support teleworking; the preferred candidate will be located near our Lockheed Martin Space facility one of the Coolest places to work : , and be expected to work in the office.

Desired skills

To be effective, ideally, you should also have :

PLEASE NOTE-Other important information :

Benefits of Employment :

Our employees play an active role in strengthening the quality of life where we live and work by volunteering more than 850,000 hours annually.

We are also committed to enabling transitioning veterans to connect with their communities and find new purpose as they reintegrate into civilian life. By clicking on the link, you can find out more on how we proudly support the Military / Veterans Network

At Space we value your skills, training, and education. We believe that by applying the highest standards of business ethics and visionary thinking, everything is within our reach – and yours as a Lockheed Martin Space employee… join us to experience your future!