Admin assistant Jobs in Lafayette, LA

Job Summary :

We are seeking an experienced and detail-oriented

Office Admin Specialist

to join an incredible team of employees in the Livonia / Redford area. The ideal candidate will have a minimum of 2-3 years of experience in a key support role. Previous experience with purchasing, accounts payable and data entry will help transition to the responsibilities of the Office Admin Specialist role.

Key Responsibilities : Purchasing : Place vendor purchase orders as requestedInvoice Processing : Perform 3-way matching (invoice, purchase order, and receiving report)Verify the accuracy of invoices, ensuring compliance with company policies and procedures.Vendor Management : Respond to vendor inquiries regarding payments, discrepancies, and account status.Maintain strong relationships with vendors to ensure smooth communication.Reconciliations : Reconcile vendor statements and resolve any discrepancies.Assist with month-end close processes by preparing AP reports and ensuring all transactions are recorded properly.Maintain proper compliance documentation for all AP transactions to audit level standardsAssist Sales Manager with social media and marketing campaigns

Qualifications : Experience : Accounts payable processes with a strong focus on 3-way matchingOffice administrative role supporting the complex and changing needs of a small businessEducation : Associate’s degree in Accounting, Finance, or a related field preferredEquivalent work experience will be considered.Skills : Knowledge of business software including MS Word, Excel and preferable QuickBooksExceptional attention to detail and problem-solving skills.Ability to prioritize tasks, meet deadlines, and work in a fast-paced environment.Strong communication and interpersonal skills.Ability to work independently with minimal supervisionMarketing and / or graphics experience

Compensation and Benefits : Competitive salary based on experience.Paid time off and holidays.401(k) plan with employer match (one year of service required for entry into plan)

Learn more about Sound Planning Communications by visiting

Sound Planning Communications is an Equal Opportunity Employer. It does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law.

All employment is decided on the basis of qualifications, merit, and business need.