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Details

Open Date 02 / 14 / 2025

Requisition Number PRN41198B

Job Title Administrative Assistant

Working Title Administrative Assistant

Job Grade D

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 30

Full Time or Part Time? Part Time

Shift Evening

Work Schedule Summary

Monday-Thursday from 2 : 30 pm to 10 : 00 pm. Hours change during Fall / Spring Semester Breaks, and breaks between semesters to Monday – Thursday from 10 : 00 am to 5 : 30 pm.

VP Area President

Department 02198 - Finance & Ops

Location Other

City Sandy, UT

Type of Recruitment External Posting

Pay Rate Range $20.00 - $20.60

Close Date 05 / 14 / 2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

University of Utah Sandy Center is looking for a bright, customer service professional to fill the Administrative Assistant Position who, under supervision from the Sandy Center Manager, coordinates staff and activities required to operate the Sandy Center during afternoon and evening hours.

This is a three-quarter time, benefitted position working Monday-Thursday from 2 : 30 pm to 10 : 00 pm. Hours change during Fall / Spring Semester Breaks, and breaks between semesters to Monday – Friday from 10 : 00 am to 5 : 30 pm.

The position is located at the University of Utah Sandy Center : 10011 Centennial Parkway, Suite 100, Sandy, UT 84070.

Responsibilities

Provides administrative support to Manager by scheduling appointments and coordinating meetings and events.

Greets visitors, faculty and students. Effectively and tactfully handles problems with students, instructors, and staff in keeping with policies and procedures. Answers questions regarding the university via telephone, email, as well as in person.

Answers telephones and emails, takes messages or transfers calls to appropriate individuals, and changes voicemail messages as necessary.

Responsible for our leased spaces within the building and class operations during afternoon and evening hours; prepping all rooms before classes; securing all rooms after classes; and closing / alarming the building at closing time.

Maintains and reconciles monthly financial statements and handles other accounting-related projects.

Tracks enrollment and proctoring numbers, then compiles end-of-semester reports.

Administers course evaluations and surveys.

Assists students and faculty with computer / AV / software use, including configuring computers for wireless use; assisting students with technical issues in the computer lab or classroom; maintains classroom AV systems; and assists with Zoom use issues.

Coordinates media equipment, computer lab, study room, and other reservation schedules.

Oversees proctoring of University of Utah student exams, and exams from other colleges and universities.

Processes proctoring fees payment.

Purchases office supplies, tracks inventory, pays quarterly bills, and completes journal entries as needed.

Coordinates with Mountain Alarm and local Police Department to respond to building alarms

May assist other departments within University Connected Learning with projects as needed.

Other duties as assigned.

Problem Solving

This position is responsible for solving office problems such as accounts payable issues, solving staff, faculty and student problems or directing them to someone whom can. Plans and expedites the flow of work while ensuring the smooth operation of the office under the pressure of frequent interruptions and changes in priorities.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Conditions

Nearly continuously : office environment

Work Environment and Level of Frequency typically required

Nearly Continuously : Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously : Sitting, hearing, listening, talking.

Often : Repetitive hand motion (such as typing), walking.

Seldom : Bending, reaching overhead.

Minimum Qualifications

Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Familiarity with University of Utah academic and accounting procedure and policies preferred.

Experience solving small computer-related problems, wireless access issues, and familiarity with AV equipment and Zoom class monitoring preferred.

Excellent technical proficiency using word processing, presentation, creative, and spreadsheet software experience preferred.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and / or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action / Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director / Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO / AA). More information, including the Director / Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at : https : / / www.utah.edu / nondiscrimination /

Online reports may be submitted at oeo.utah.edu

https : / / safety.utah.edu / safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.